You will serve as an EXECUTIVE ASSISTANT in the Navy International Programs Office (NIPO) of NIPO FMS FIELD OFFICE.

Duties

You will receive all visitors and telephone calls for the senior executive leader and provide administrative or technical information as appropriate. You will serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes. You will serve as a liaison between the Executive Director (ED) and staff members, providing or requesting feedback on programs, policies, projects, and problems. You will maintain the ED's calendar and schedule appointments and brief the ED on background and matters to be considered prior to scheduling. You will develop agendas, compile background information to be used for meetings, and coordinate travel arrangements including assisting with visa applications, preparing complex and detailed travel plans/orders, vouchers, itineraries, and reports. You will make all arrangements for executive level meetings and conferences, including space, time, participants, agenda, preparing meeting materials, and coordinating multiple projects. You will control, compose, review, process, and prepare correspondence using office automation equipment and appropriate software.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain a SECRET security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This is a Non-Key Security Cooperation Workforce (SCW) position and requires a DoD SCW Certification. Selectee must obtain and maintain certification within prescribed timeframes. SCW level required: BASIC.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the next lower grade level (GS-11) or pay band (NH-02) in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience performing a variety of executive level clerical and administrative duties such as managing tasks, office management, reviewing documents, preparing correspondence, organizing, calendar scheduling, public relations, etc.); Experience maintaining comprehensive knowledge of Senior Executive Service (SES) policies; Experience communicating effectively and coordinating tasks to relieve Senior Executive Service (SES) of administrative detail; Experience coordinating travel arrangements and preparing complex and detailed travel plans, itineraries, orders and vouchers. Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Management and Program Analysis Series 0343 (opm.gov) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

This job does not have an education qualification requirement.

Contacts

• Address NIPO FMS FIELD OFFICE 1250 10th St South East Building 200 Washington Navy Yard, DC 20374 US
• Name: Department of Navy EIC
• Email: [email protected]