The incumbent functions as a Program Support Assistant for Surgery ICC. Under the direction and supervision of the Chief of Surgery and the Administrative Officer for the NWI Surgery ICC. The incumbent is responsible for administrative and operational duties for the effective execution and operations of the Surgery service line throughout the NWI health care system.

Duties

Performs and monitors established administrative management requirements for the Surgical Department. Applies administrative polices and maintains various systems. Coordinates travel. The incumbent helps ensure that the respective polices (both local and national) are followed and keeps abreast and advises the Chief of Surgery, Administrative Officer and top department managers of program and policy updates and assists to incorporate these into local policies. Composes correspondence and reports, prepares memoranda, agendas, schedules, charts, data, contracts and program materials. Communicates both orally and in writing, to maintain collaboration and connection with VISN 23 service line management, academic affiliates and VACO regulatory and/or governmental and nongovernmental organizations necessary for program management. The incumbent represents the NWI Surgery Department at meetings attended by representatives of various medical and non-medical services. Performs analysis of budgets and contracting requirements within the department for multi-year allocations and advises Department leadership of projected requirements and monitors the needs for redistribution of funds, when necessary. Serves as a Surgery Department timekeeper and Automatic Data Processing Applications Coordinator (ADPAC). Work Schedule: Monday through Friday, 7:00 a.m. to 3:30 p.m. Position Description Title/PD#: Program Support Assistant/ 70655-A Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Communicating effectively within an office environment; Utilization of various VA office automation software packages, such as Excel, PowerPoint, Maximo, Vista etc.; Interpreting and understanding established health care system rules, regulations, and procedures; Performing cost analysis to propose expenditures that are financially reputable. You will be rated on the following Competencies for this position: Administration and ManagementClericalCommunicationCustomer Service (Clerical/Technical) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA Nebraska-Western Iowa HCS - Omaha 4101 Woolworth Avenue Omaha, NE 68105 US
• Name: Timothy Ries
• Phone: 605-336-3230 X7700
• Email: [email protected]