This position is located in Health Administration Service, Boise VA Medical Center, Boise, ID. This position reports directly to the Service Chief and provides primary administrative support to the Service Chief and other HAS Supervisors. Also assists HAS employees with administrative questions.

Duties

The position is the principal clerical or administrative support position in the office, operating independently of any other such position in the office. The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others. The primary purpose of this position is to perform numerous tasks which are dissimilar in kind, but which have in common the purpose of assisting the work of one or more persons in the Service. Duties include, but may not be limited to the following: Primary timekeeper duties for the Service. Receives calls and visitors and provides information of a routine nature. Assists in checking out all employees for separation from the Service. Reserves conference rooms for various station meetings. Obtains and monitors the use of supplies or equipment for the office. Contacts facilities management for needs and maintenance of the building. Process incoming and outgoing mail, correspondence, memorandums and other forms of written communication. Serves as a Notary Public for the facility. Attend various meetings to take notes and compiles various committee meeting minutes monthly & quarterly. Maintains and uses established formats for Service Memorandums and Policies. Pays State Home bill monthly as approved by State Home Per Diem Point of Contact & Fiscal. Completes purchase card purchases as requested by Service Chief or HAS Supervisors for various needs. Maintains purchase card file in accordance with policy. Provides information on inquires and answers questions on death benefits to next of kin, medical center staff, and mortuaries. Performs other related duties as assigned. Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: Not available Virtual: This is not a virtual position Position Description/PD#: Secretary (OA)/PD60604-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet time-in-grade requirements and specialized experience within 30 days of the closing date of this announcement, 11/13/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05, applicants may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. For this position, applicants must have held at least a GS-03 level position. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing administrative support tasks, answering and screening telephone calls, arranging meetings and conference calls, coordinating schedules, booking conference rooms and equipment, assisting in checking out employees for separation from the service, preparing agendas and minutes, processing correspondence, reports, memos, and other forms, handling confidential information, reviewing, and editing policies and procedures, performing timekeeping functions, submitting purchasing card request, serving as Notary Public, working with databases, and utilizing various applications, including Microsoft Word, Excel, PowerPoint, and Outlook, applicants should also possess a strong knowledge of grammar, spelling, and punctuation. Note: Experience must be fully demonstrated and documented on your resume and must include job title, duties, month & year starting and ending dates, and hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school graduation. This education must have been obtained in an accredited business or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite. (Transcripts Required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience (Transcripts Required). You will be rated on the following Competencies for this position: Administration and ManagementCommunicationsCustomer ServiceInterpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Boise VA Medical Center 500 West Fort Street Boise, ID 83702 US
• Name: Suzy Everett
• Phone: 702-817-6811
• Email: [email protected]