NIH is seeking Administrative Officers to provide comprehensive administrative services in a variety of functions such as: budgetary and financial management services; purchasing, procurement, and contract administration; general administrative services; facilities, property, safety, or space management; or human resources services. If you have expertise in these fields, please make sure to highlight and thoroughly describe your experience in your resume.

Duties

If selected for the GS-9 position, your duties will include but are not limited to: Provide advice on internal policies and procedures affecting general administrative functions in the areas of human resources, time and attendance, human resources, facilities management, property management, space/logistics, safety and security. Analyze expenditures and organizational spending plans, preparing justifications as appropriate. Apply internal budget review guidelines and procedures to facilitate the budget review process. Analyze program needs and budget data for cost benefit. Make domestic and international travel arrangements. Interpret and apply travel regulations and advise employees concerning travel orders, arrangements, authorized deviations, and special considerations. Develop specifications for use in the solicitation of goods. Evaluate the qualifications of vendors. Develop cost estimates. Monitor performance and compliance with terms and conditions of purchase orders. Comply and update vendor lists. If selected for the GS-11 position, your duties will include but are not limited to: Provide advice on internal policies and procedures affecting general administrative functions in the areas of human resources, time and attendance, human resources, facilities management, property management, space/logistics, safety and security. Identify the need for new processes, procedures, etc. and incorporate into annual plans. Plan, develop, formulate, prepare, execute, monitor, and/or forecast organizational budgets. Formulate organizational strategies, and communicate annual plans and updates to team members as appropriate. Advise on applicable laws and regulations, policies and procedures. Analyze desired program plans and procedures against alternatives to develop possible approaches to achieving program objectives. Identify problems requiring changes in current practices. Present oral and written information clearly and concisely to senior leadership. If selected for the GS-12 position, your duties will include but are not limited to: Advise program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Provide advice regarding significant deviations from original plan. Perform the full-range of general administration and advisory services and/or functions, performing all that apply: outside activities, time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, safety/security, and travel. Conduct negotiations with vendors to obtain goods and services. Provide information on Congressional and other outside inquires and reports; and recommend positive course of action. Create and execute strategic and/or operating plans for new fiscal years, which includes the gathering of key information essential to the planning process such as internal information, benchmarking information, and stakeholder input. Interpret policies and procedures in the management of space and facilitates. Manage and monitor the budget, design, construction and modification of existing and/or new space. Responsible for tracking overhead costs associated with assigned space.

Requirements

• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
• Employment is subject to the successful completion of the pre-appointment process (i.e., background investigation, verification of qualifications and job requirements, completion of onboarding forms, submission of required documents, etc.)
• Males born after December 31, 1959 must be registered with the Selective Service.
• Applicants must meet all qualifications requirements within thirty (30) calendar days of the closing date of this announcement, including time in grade.

Qualifications

In order to qualify for an Administrative Officer, GS-0341 position at the GS-09 level, you must have: A. completed a master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree or an LL.B. or J.D., if related; OR B. 1 year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Analyzing routine expenditures and spending plans. 2.) Drafting specifications for use in contracts. 3.) Conducting routine cost comparisons and estimates. 4.) Assisting in performing general administration and advisory services including procurement, human resources services, facilities and space management, and property management. OR C. a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position. In order to qualify for an Administrative Officer, GS-0341 position at the GS-11 level, you must have: A. completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related; OR B. 1 year of specialized experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Participating in the preparation and execution of organizational budgets. 2.) Reconciling monthly expenditures against allocated funding. 3. Drafting specifications and statements of work for service contracts and equipment leases, including conducting negotiations with vendors. 4.) Assisting in performing general administration and advisory services and/or functions, such as time and attendance, human resources services, facilities management, property management, and space/logistics, safety/security; OR C. a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position. In order to qualify for an Administrative Officer, GS-0341 position at the GS-12 level, you must have: 1 year of specialized experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Preparing, executing and monitoring organizational budgets. 2.) Analyzing and evaluating financial information to assess overall financial performance of an organization and making recommendations to improve performance. 3.) Developing acquisition plans and cost estimates; monitoring contract performance and compliance with terms and conditions of purchase orders. 4.) Verifying accurate distribution of accountable property and resolving property management discrepancies. 5.) Providing advice on staffing and recruitment issues. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings with the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer. Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12552743

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Contacts

• Address National Institutes of Health 6701 Rockledge Drive Bethesda, MD 20892 US
• Name: Muna Obeidallah
• Email: [email protected]