This position serves as the Administrative Officer for the Mental Illness Research, Education, and Clinical Center (MIRECC) Service within the VA Health Care System with administrative responsibility, accountability and oversight for the MIRECC programs and activities.

Duties

Major duties and responsibilities include: The incumbent is responsible for formulation, execution and management of the budgetary plan and operations of all MIRECC components as directed by the MIRECC Director and/or his/her designee(s). Specifications of this duty include: Exercising central budget control of the MIRECC appropriations that are approximately $4+ million annually. The incumbent reviews all MIRECC expenditures to insure that they are appropriately charged to MIRECC funds.. Prepares budget projections and analysis for future projects and fiscal years. Establishes and controls Blanket Purchase Agreements with vendors for recurring needs. Controls internal system for records and files and keeps them available for immediate recall and inspection upon request by staff or auditors. Serves as principal contact with the procurement office. Provides the Director and Co-Directors with full information and specific recommendations concerning all administrative aspects of managing a large center grant within VHA. Such recommendations will require a thorough analysis of problematic situations and clear understanding of VHA guidelines that may apply. Ability to maintain, analyze, organize, and present, orally and in written form, complete and accurate budgetary data to the MIRECC Ability to independently establish priorities and meet deadlines, identify budgetary shortfalls, and initiate all reprogramming actions required to ensure that the MIRECC is financially sound. Ability to maintain, analyze, organize, and present, orally and in written form, complete and accurate budgetary data to the MIRECC. Initiative, resourcefulness, and original thinking are necessary in the interpretation and adaptation of policies and procedures of the Veterans Affairs VISN 5 and in coordinating affairs across all facilities. Incumbent is expected to develop and establish procedures for operation where none exists. Demonstrated knowledge of computers and software applications necessary for business management, budget formulation, and data base maintenance, and the ability to quickly learn VAMC software packages. Must perform with a very high degree of independence. Resolves problems presented by conflicting program and budget data, and identifies and recommends alternatives to accomplish management objectives within funding constraints. The work is usually performed in an office environment, meeting rooms, or similar settings. Travel involves the normal risks and discomforts of automobile, bus, rail or air transportation to meetings or other MIRECC sites within the VISN and across the country. Performs other related duties as assigned. Work Schedule: Full-Time, Monday - Friday, 8:00 am - 4:30 pm Telework: Available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD240340 Functional Statement #: PD240340 0000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/21/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Extensive knowledge and skill in VA business practices, general understanding of issues related to anesthesia programs and scientific studies. Applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations. Substantive administrative support functions, internal activities or functions such as supply, budget, procurement or personnel which serve to facilitate line or program operations. PREFERRED EXPERIENCES 1. Experience in coordinating finances and related actions that include both special purpose dollars and VA Office of Research and Development (VA ORD) dollars. 2. Experience in coordinating financial and personnel administrative management across VA facilities and academic affiliate programs 3. Knowledge of and experience in preparing research award budgets as part of VA ORD award submissions 4. Experience working with the Baltimore Research and Education Foundation (non-profit that administers and facilitates research and education programs within the VA Maryland Health Care System (VAMHCS). You will be rated on the following Competencies for this position:Administration and ManagementBudget AdministrationContracting/ProcurementFinancial ManagementPersonnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Typically, the incumbent sits comfortably to do the work; however, there may be some walking, standing, bending, and carrying of light items, such as papers and books. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA Maryland Health Care System 10 North Greene Street Baltimore, MD 21201 US
• Name: Prudence Barrett
• Phone: (410) 605-7000
• Email: [email protected]