The primary responsibilities of the Administrative Assistant (AA) for Research and Development (R&D) service are to learn how to manage the budget activities of the service in order to plan, develop, implement, and maintain a service level program of education and competency activities.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Receives the call for the budget for internal operating programs. Interprets the call and prepares instructions for use by the organization. Works closely with operating officials to assure complete understanding and compliance with basic requirements. Receives specific instructions with the call for the budget for a stable operating program. Interprets instructions for local situation, and prepares local guides. Develops specific instructions and procedural guidelines for assigned programs for the preparation and completion of budget estimates. Reviews historical financial operating data and trends to prepare and/or validate estimates. Reviews easily obtained historical data and using predetermined formulas prepares estimates of future requirements for a specific operating program or small stable organization. Submits the estimates for consolidation into an integrated budget. Based on a variety of information, prepares estimates for projected operating budget(s). Prepares justification for the estimates. Using predetermined formulas, prepares straightforward estimates of future requirements for a small operating program or stable organization. Submits the estimates for consolidation into an integrated budget. Verifies estimates by assuming the validity of assumptions, evaluating the consistency of dollar estimates with previous costs and the total program, and the realism of projections considering past performance and the monetary, manpower, space, and equipment resources projected to be available. Performs operational program budget execution duties. Performs studies and audits on control and use of funds throughout the year. Assures that obligations incurred and resulting expenditures of funds are in accordance with pertinent laws and regulations. Compiles and coordinates the presentation materials for assigned area of the budget. Analyzes and evaluates the effects of program plans and budget issues. Continually monitors control point expenditures in relation to planned levels. Prepares reports of analysis, making recommendations for remedial action. Identifies differences between current spending and the projected estimate. Enters budgetary data into a variety of forms, schedules, and reports. Recommends and makes adjustments when required. Prepares a variety of reports related to the status of funds, expenses, obligations, FTE and workload. Obtains, compiles, and summarizes factual narrative information and quantitative data for use by others within the office. Identifies and executes reprogramming actions. Reviews progress of all obligations and maintains sufficient familiarity with operating and financial programs to make early recommendations for reprogramming actions. Conducts surveys of training needs, analyzes information obtained, and submits recommendations to supervisor. Prepares, reviews, and/or monitors an organization's training budget. Reviews and monitors expenditures and obligations within the training budget. Provides guidance to operating programs in establishing their internal training programs, developing or obtaining training aids, and selecting pertinent government and non-government training resources. Develops and/or modifies procedures, courses, training guides and plans, and seeks alternative training sources for an organization having a well-defined and readily understood mission. Provides information concerning available training, arranges for instruction, prepares reports, and helps facilitate courses for an organization having a fairly well-defined and readily understood mission. Reviews, analyzes, and evaluates training courses and programs to assess their quality and effectiveness. Evaluates training programs and courses for an organization whose workforce has a well-defined and readily understood mission. Identifies and determines training priorities, conducts, and administers training programs, develops and improves training guidance. Directs the personnel management program for the service including development and writing of position descriptions, initiating personnel actions, and monitoring IPA s, WOCs and other contractual agreements for services. Develops and maintains an orientation program and tracking system, and on-going educational programs and tracking, for the diverse range of employees within the service. Work Schedule: M-F 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Telework: Ad Hoc.

Requirements

Qualifications

GS-7 One (1) year of specialized experience equivalent to at least the GS-5 level in federal service. Specialized experience is entering, tracking, and maintaining records of requests for personnel action and supplies/services/equipment; orienting new employees to department policies and procedures; assisting in the preparation of budget requests. or One (1) year of graduate-level education which demonstrates the knowledge, skills, and abilities necessary to do the work and is related to the work of the position to be filled. Qualifying graduate education would include study in the fields of accounting, finance, business, public administration, economics, statistics, political science, or sociology. (UNOFFICIAL TRANSCRIPTS REQUIRED) or An equivalent level of graduate level education above a bachelor's degree, as described in B above, and specialized experience, as described in A above, to meet the total qualification requirements for this position. (UNOFFICIAL TRANSCRIPTS REQUIRED) or Superior Academic Achievement (SAA). Completed all the requirements for a bachelor's degree in a curriculum that is qualifying for the position and meet one of the following: 1. Rank in the upper one-third of your class in the college, university, or major subdivision. 2. A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study. 3. A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study. 4. Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp. (UNOFFICIAL TRANSCRIPTS REQUIRED) GS-9 At least one year of specialized experience equivalent to the next lower grade level of GS-7 in federal service. Specialized experience is experience assisting with budget formulation and execution following specific instructions and procedural guidelines; maintaining records related to employee education and disseminates information regarding available and/or required training to employees; assists with a variety of personnel management tasks for both paid and contracted employees. Collaborates across department, non-profit corporation, and affiliate grants management offices to understand investigators' funding portfolios across sources. or A master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or an LL.B. or J.D., if related? Education must be related to the position and must demonstrate the knowledge, sills, and abilities necessary to do the work. (UNOFFICIAL TRANSCRIPTS REQUIRED) or An equivalent combination of specialized experience and successfully completed graduate education beyond a bachelor's degree, as described above, to meet the requirements for this position? (UNOFFICIAL TRANSCRIPTS REQUIRED) GS-11 Qne year of specialized experience equivalent to at least the GS-9 level. Specialized experience is experience performing operational program budget execution duties including audits on control and use of funds throughout the year. Assures that obligations incurred and resulting expenditures of funds are in accordance with pertinent laws and regulations. Conducts surveys of training needs and identifies and determines training priorities within the program. Develops and/or modifies procedures, courses, training guides and plans, and seeks alternative training sources. Directs the personnel management program for the service including development and writing of position descriptions, initiating personnel actions, and monitoring contractual agreements for services. Works with clinical service chiefs on an annual basis to ensure research labor mapping is reflective of clinicians' research funding levels. or A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or an LL.M., if related? Education must be related to the position and must demonstrate the knowledge, sills, and abilities necessary to do the work. (UNOFFICIAL TRANSCRIPTS REQUIRED) or An equivalent combination of specialized experience and successfully completed graduate education beyond a master's degree, as described above, to meet the requirements for this position. (UNOFFICIAL TRANSCRIPTS REQUIRED) For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.



NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address White River Junction ORD VISN 1 215 North Main St. White River Junction, VT 05009 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]