The Administrative Officer of the Day (AOD) reports to the Chief of Patient Administrative Service. He/She maintains delegated authority of the Medical Center Director and maintains the operations of all administrative activities during other than normal duty hours, investigating all problems and incidents which may occur during these hours, and assumes full administrative responsibility in the event of an emergency or disaster until relieved by the appropriate personnel.

Duties

Duties include but not limited to: Observes, evaluates, and coordinates administrative activities within the service including the morgue, Engineering, OI&T, Laboratory, Medicine. Radiology, Nursing, and Environmental Management services, and personnel among others. This includes administrative rounding to designated areas during second and third shift. Delegated authority of the Chief, Health Administration Service (HAS) for administrative activities occurring on the tour. Interprets VA rules and regulations relating to determining legal entitlement to benefits relating to hospital admission; nursing home, dental, domicile, non-VA purchased care, and outpatient care, dental treatment, prosthetic appliances, patient transfer, and beneficiary travel. Provides administrative authority, guidance, and advice to clinical management and staff concerning administrative matters necessary for operation of the medical center during other than normal tours. Works with off tour clinical managers as a team to carry out top management responsibilities during other than regular working hours. Provides orientation and situational technical advice to physicians regarding VA policies and procedures. Ensures that appropriate legal, regulatory and policy requirements are met. Processes administrative issues surrounding beneficiary death, seriously ill cases, elopements, suicides, assaults, deaths on arrival (DOA, homicides, code notifications, cost recovery matters and facility or community disasters, etc. Assists medical center staff with medically related legal problems, including involuntary commitments, orders of protective custody and management of unruly or severely disturbed patients. Investigates unusual incidents occurring during tour involving welfare, injury, abuse of patients; loss of personal property, infractions of VAMC rules etc. Participates in special projects or analytical studies of problem areas; conducts investigation and/or systematic review of HAS operations; makes recommendations or suggestions for improved methods of procedures Prepares and types a variety of reports and correspondence which is disseminated within and outside the medical center. Inputs a variety of data of varying complexity into various systems. Prepares daily Gains and Losses sheet and other related statistical reports. Maintains current bed inventory; provides daily report/log of all activities occurring during tour of duty Work Schedule: Multiple Tours, including nights, weekends, and holidays Virtual: This is not a virtual position. Position Description/PD#: Medical Admin Specialist/PD07752A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/02/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 7 position you must have served 52 weeks at the GS 5. For a GS 9 position you must have served 52 weeks at the GS 7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Preferred Experience: Prior AOD (Administrative Officer of the Day) experience You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience with interpreting rules and regulations relating to determining legal entitlement to benefits (Eligibility) of hospital admission; Providing administrative authority, guidance, and advice to clinical management and staff concerning administrative matters necessary for operation such as Ward Administration and Patient transfers; Experience and knowledge with Beneficiary travel rules and regulations; Ability to identify, analyze, and resolve complex problems with a wide range of variables; Ability to set priorities, organize work to meet deadlines, and effective communication. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. (TRANSCRIPTS REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have some specialized experience as described in A but less than one year, and I have more than one year but less than two years of graduate education as described in B. I have computed the percentage of these requirements that I meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond two years by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.) (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position: Analytical ReasoningCommunicationCompliance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires much walking through the medical center with occasionally the requirement to lift objects such as suitcases, clothing or medical charts. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Ralph H Johnson Department of Veterans Affairs Medical Center 109 Bee Street Charleston, SC 29401 US
• Name: Isaiah Jones
• Phone: 210-992-4263
• Email: [email protected]