As an Administrative Specialist supporting the NASA Engineering & Safety Center's Integration Office (NIO), you will provide administrative assistance to executives within the office, support to a decentralized organization reaching across all NASA Centers, and report to the NASA Engineering & Safety Center (NESC) office at NASA Langley Research Center. You will provide assistance to the management to identify, evaluate, and resolve administrative issues.

Duties

Exercise exclusive control over the NIO Manager’s calendars, with complete authority for time commitments; secures representation by another NESC official when appropriate. Apply judgment, logical thinking, discretion and knowledge of policies and procedures such as administration, travel, security, records management, equipment, information technology, procurement, safety, and logistics. Draft correspondence, recommendations, reports, and memoranda related to management and administrative concerns. Maintain various databases and spreadsheets as required to track progress or status of items of interest to management and staff. Provide assistance during meetings, workshops and events with audio/video conferencing equipment and services and take minutes of meetings as requested. Maintain effective communication with senior level staff to keep abreast of pending deadlines. Provide effective, efficient, and technically sound administrative support services to senior level staff by performing a variety of support service. Apply existing/new policies, provide advice on requirements, maintain databases that reflect the fulfillment and/or status of administrative requirements, and prepare administrative paperwork and travel authorizations for senior executives. Serve as the NESC End User Services Office (EUSO) point of contact responsible for submitting orders for IT equipment, IT changes, moves, unsubscribes, and updates through the Enterprise Service Desk portal. Provide a positive customer service experience to all customers and coordinate with individuals in and outside of the organization, across Center Directorates and with individuals outside the Center in order to coordinate work efforts. Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Requirements

• This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S.
• You must meet qualifications requirements by the closing date of this announcement.
• This position may require a one-year probationary period.
• Financial Disclosure, Drug Testing, Bargaining Unit and/or the Travel Requirements for this position may differ and be required based on the duty location/NASA Center requirements.
• Position subject to pre-employment background investigation or higher-level clearance. Investigation/Clearance may differ and be required based on the duties/location-NASA Center requirements.
• Selected applicant(s) must be assigned to a duty location listed on the announcement.

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-09 level, you must have: a) One year of directly related specialized experience equivalent to the GS-07 level: Utilizing organization procedures and standards to complete work assignments and to support management and staff to plan, coordinate, organize, or execute administrative tasks; Assisting with administrative functions such as maintaining or updating calendars, travel arrangements, and organizing meetings; and Utilizing collaborative tools (MS Teams, SharePoint, etc.) to share and manage administrative information to ensure clear communication and coordination. OR b) Completed all requirements for a master's or equivalent graduate degree in an appropriate field OR c) Completed 2 full academic years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree in an appropriate field OR d) LL. B or J.D, if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit https://www.nasa.gov/careers/how-to-apply/#Artificial-Intelligence to review NASA's guidance on the use of AI tools during the application process.

Education

If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a college or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to http://ope.ed.gov/accreditation/.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

All degrees must have been received in the year of, or any year subsequent to the original date of accreditation

Contacts

• Address Langley Research Center 1 NASA Dr Hampton, VA 23666 US
• Name: NASA Shared Services Contact Center
• Phone: 1-877-677-2123
• Email: [email protected]