This position is located at the Parker Indian Health Center in the office of the CEO, Colorado River Service Unit, Parker, Arizona. This position plans, coordinates, and accomplishes a variety of program support tasks of an advanced nature for a complex healthcare service unit. Serves as a liaison to the Executive Leadership team to organize and coordinate executive outreach and external relations efforts to the service unit's tribal, private sector and partners. Position reports to the CEO.

Duties

Serves as a key member of the Office of the CEO. Provides advice and recommendations to the CEO on matters relative to the coordination, integration and synchronization of events and activities personally affecting and interacting with the management team. Incumbent receives, assess, routes or otherwise processes incoming and outgoing information such as controlled or routine correspondence reports, memoranda, and other written communication. Completes a variety of administrative tasks for the CEO including: Participates in the non-technical aspects of program planning; Manages complex calendar of appointments; schedules meetings; sends invites; schedules conference room activities and tracks meetings; Insures conference room is ready for meetings. attends, records, summarizes, and distributes meeting minutes. Serves as initial point of contact for the hospital and is responsible for the receipt, control, logging, safekeeping, and necessary action on classified material received to include: Personnel files and updates; Employee/Labor Relations correspondence; and employee performance completions. Enter and track travel requests and arrangements; assist and train department level program support staff in travel systems; tracking travel and training in accordance with travel policies and continuing education policies for staff. Track mandatory trainings. Primary Timekeeper for all directors and timekeepers for the Service Unit.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-8: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-7 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: serving as an executive assistant to a Chief Executive Officer (CEO) or similar echelon; coordinating activities by setting up and refusing appointments; coordinating and assembling background information for meetings; composing correspondence; planning itineraries and schedules for travel, ensuring transportation and accommodations reservations are arranged and the preparation and submission of travel vouchers are completed; knowledge and use of a computer and competent in word processing, database usage, and ability to utilize various software. GS-9: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-8 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Experience in serving as an executive assistant to the office of the Chief Executive Officer (CEO) or similar echelon in coordinating appointments and calendar management; making and accepting phone calls utilizing discretion in exercising accessibility of information received and provided; booking travel arrangements, making itineraries ensuring all aspects of travel are followed including timely and efficient voucher claim submissions; assist in arranging subordinate representation by an alternate official in absence of immediate supervisor; organizing and strategizing logistics along with coordination and assembling of information for meetings; review/compose draft executive correspondence; knowledge and use of a computer and competent in word processing, database usage, and ability to utilize various software; ability to multitask and demonstrate the ability to organize competing priorities with professionalism to ensure a seamless approach in the completion of organizational tasks assigned. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Colorado River Service Unit 12033 Agency Road Parker, AZ 85344 US
• Name: Valerie Sue Sue Liufau
• Phone: 442-230-4788
• Email: [email protected]