This position is located at the Parker Indian Health Center in the office of the CEO (Chief Executive Officer) for the Colorado River Service Unit in Parker AZ. The CRSU includes a 17- bed Critical Access hospital, and four satellite sites in three states: The Parker Indian Health Center in Parker, AZ, The Chemehuevi Clinic in Havasu Lake, CA, The Peach Springs Health Center in Peach SPrings, AZ; The Supai Clinic in Supai, AZ; and the Moapa HC (Irene Benn Medical Center) in Moapa, NV.

Duties

The Executive Assistant serves as liaison to the Executive Leadership team; and organizes and coordinates executive outreach and external; relations efforts to the service unit's tribal, and private sector, partners. Serves as a key member of the Office of the CEO. Provides advice and recommendations to the CEO on matters relative to the coordination, integration and synchronization of events and activities personally affecting and interacting with the management team. Incumbent receives, assess, routes or otherwise processes incoming and outgoing information such as controlled or routine correspondence reports, memoranda, and other written communication. Completes a variety of administrative tasks for the CEO including: Participates in the non-technical aspects of program planning; Manages complex calendar of appointments; schedules meetings; sends invites; schedules conference room activities and tracks meetings; Insures conference room is ready for meetings. attends, records, summarizes, and distributes meeting minutes. As initial point of contact for the hospital, is responsible for the receipt, control, logging, safekeeping, and necessary action on classified material received to include: management of 7B personnel files and updates; Employee/Labor Relations correspondence; and PMAP completions. Functions as timekeeper for the Executive Leadership personnel, including CEO direct reports, and is knowledgeable with ITAS and its requirements. Concur Government Edition (CGE) travel system responsibility; enter and track travel requests and arrangements; assist and train department level program support staff in CGE; tracking travel and training in accordance with travel policies and continuing education policies for staff. Track mandatory trainings i.e., LMS, Relias, etc. Primary Time keeper for all directors and time keepers for the Service Unit.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-08: Your resume must demonstrate at least (1) year of specialized experience in difficulty and responsibility to the GS-07 that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Examples include: Experience in performing administrative and clerical duties to include the following: serving as an executive assistant to a Chief Executive Officer (CEO) or similar echelon; coordinating activities by setting up and refusing appointments; coordinating and assembling background information for meetings; composing correspondence; planning itineraries and schedules for travel, ensuring transportation and accommodations reservations are arranged and the preparation and submission of travel vouchers are completed; knowledge and use of a computer and competent in word processing, database usage, and ability to utilize various software. GS-09: Your resume must demonstrate at least (1) year of specialized experience in difficulty and responsibility to the GS-08 that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Examples include: Experience in serving as an executive assistant to the office of the Chief Executive Officer (CEO) or similar echelon in coordinating appointments and calendar management; making and accepting phone calls utilizing discretion in exercising accessibility of information received and provided; booking travel arrangements, making itineraries ensuring all aspects of travel are followed including timely and efficient voucher claim submissions; assist in arranging subordinate representation by an alternate official in absence of immediate supervisor; organizing and strategizing logistics along with coordination and assembling of information for meetings; review/compose draft executive correspondence; knowledge and use of a computer and competent in word processing, database usage, and ability to utilize various software; ability to multitask and demonstrate the ability to organize competing priorities with professionalism to ensure a seamless approach in the completion of organizational tasks assigned. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Colorado River Service Unit 12033 Agency Road Parker, AZ 85344 US
• Name: Valerie Sue Sue Liufau
• Phone: 760-572-4126
• Email: [email protected]