This position is located in Management Directorate, Talent Acquisition Stakeholder Ofc Of Human Capital and Training. As an Executive Assistant, you will perform a variety of high-level administrative, communicative, and technical support duties to ensure HCT leadership can efficiently and effectively accomplish critical and often time-sensitive tasks and key initiatives.

Duties

Manages and monitors HCT CHCO and DCHOs schedules and calendars to ensure meetings and other events are up-to-date and arranges coverage when absent. Act as the principal office manager, managing the executive support services to include scheduling; travel management; senior level meeting coordination, preparation, facilitation, and data analysis. Serves as a Property Custodian, assisting with the issuance/inventory/replacement/turn-in of accountable property items for HCT staff. Serves as the WebTA (Time and Attendance) Administrator Creates, arranges and completes travel arrangements for CHCO and DCHCOs in concur and submits vouchers in a timely manner. Provide confidential administrative support to the HCT Front Office staff, organizing information and documentation, and making logistical arrangements for meetings and conferences and performing a wide variety of administrative tasks.

Requirements

Qualifications

The qualifications for this position must be met by 11:59 PM (Eastern Time) on 06/14/2024. Current Federal employees must have served 52 weeks at the lower grade or equivalent grade band in the Federal service. The Time-in-Grade requirement must be met by 11:59 PM (Eastern Time) on 06/14/2024. GS-12: You qualify at the GS-12 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-11 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties: Experience exercising independent judgment and providing direction, executive guidance, and leadership in providing effective methods to issue taskings, resolve problems, answer questions, correct deficiencies, and evaluate support to management. Expertise coordinating travel, calendar management for executive leadership, and carrying out day-to-day administrative management and program activities. Experience in coordinating and planning events on behalf of high-ranking officials, such as Town Halls, meet and greets, speaking engagements, etc. Please read the following important information to ensure you submit everything we need to consider your application: It is your responsibility to ensure that you submit your responses and appropriate documentation prior to 06/14/2024. Your resume will be used to determine your qualifications for the position advertised in this announcement. Therefore, your resume must highlight your most relevant, significant experience related to the requirements found in the qualification section of this announcement, as well as any applicable education. USCIS will only review the first 5 pages of your resume to determine your initial eligibility/qualifications for a position. As such, please be sure to include content to support your eligibility/qualifications for this position within the first 5 pages. Please note that your full resume will be made available to the hiring manager if you are referred. Be clear and specific when describing your work history since Human Resources cannot make assumptions regarding your experience. Your application will be rated and ranked based on your responses to the online questions. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Duties (be specific in describing your duties) Employer's name and address Supervisor name and phone number Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008) Start and end dates for each grade/pay level if you've held a federal position. Full-time or part-time status (include hours worked per week) Salary Determining length of General or Specialized Experience is dependent on the above information and failure to provide the above information may result in a finding of ineligible. Note: Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Federal Experience: If you are using current or prior federal experience as a basis for qualifying for this position, the grade levels and length of employment (mm/dd/year) at each grade level must be listed in your work history. This information will be further validated if selected for this position. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build criteria competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer service. Please provide the dates and amount of time/hours worked earning this experience.

Education

EDUCATIONAL SUBSTITUTION: There is no educational substitution at this grade level.

Contacts

• Address
• Name: HROC Staffing Help Desk
• Phone: 952-697-8380
• Email: [email protected]