You will serve as a Secretary (OA) in the Fluid/Mechanical Engineering and Planning Division, Engineering and Planning Department, Portsmouth Naval Shipyard, Kittery Maine. Vacancies filled from this announcement may be filled at any grade level listed. You may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.

Duties

You will serve as the principal office assistant to the Division Head and key staff members performing a variety procedural and administrative duties in support of the work of the Division. You will respond to routine and non-technical requests for information such as status of reports and suspense dates for matters requiring compliance. You will receive and screen material prior to distribution, establish controls, follow up on suspense dates, review correspondence prepared for Division Head, check for spelling, errors and conformance to formatting and procedural requirements. You will requisition office supplies, equipment and publications. You will maintain subject matter files, receive visitors and telephone calls, determine the nature of the request, and direct visitors/callers to appropriate staff. You will make extensive travel arrangements, coordinate arrangements for conferences, compose non-technical correspondence, and locate and assemble information for reports and briefings.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• Selectee may be required to successfully complete a probationary period.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• Work may be performed in areas where potentially harmful physical and chemical agents are present (e.g. fumes, dust, heat, ionizing and non-ionizing radiation and chemicals). You will be required to participate in medical surveillance programs.
• You may be required to obtain a government purchase card.
• You may be required to complete ethics orientation within three months of appointment and submit OGE Form 450, Confidential Financial Disclosure Report, within 30 days of appointment; annual submission is required.
• This is a bargaining unit position.
• Occasional overtime may be required.
• This position requires the ability to type at least 40 words per minute.

Qualifications

SPECIALIZED EXPERIENCE: In order to qualify for this position, your resume must demonstrate at least one full year (52 weeks) of specialized experience at or equivalent to the next lower grade level or pay band in the federal service or equivalent experience in the private or public sector. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular competencies/knowledge, skills, and abilities, to successfully perform the duties of the position. Specialized experience must demonstrate the following: FOR GS-06 (one year of specialized experience equivalent to GS-05): Experience developing and managing all administrative functions and duties including official correspondence and screening visitors and phone calls. Experience reviewing and revising routine correspondence, memoranda, reports and other materials in accordance with proper formatting and procedural requirements. Experience locating and summarizing information from files and documents and developing reports. Experience requisitioning office supplies, equipment and publications. Experience with office automation software such as Microsoft Word, Excel, PowerPoint, and Outlook. FOR GS-05 (one year of specialized experience equivalent to GS-04): Experience assisting with clerical and administrative functions to support the needs of the organization. Experience creating and maintaining subject matter files, screening visitors and phone calls. Experience requisitioning office supplies, equipment and publications. Experience with office automation software such as Microsoft Word, Excel, PowerPoint, and Outlook. Additional qualification information can be found from the following Office of Personnel Management website: General Schedule Qualification Standards (opm.gov) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Applicants may substitute the following education for the required experience, provided it demonstrates the knowledge, skills and abilities necessary to do the work of the position:

GS-05: 4 years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

For GS-5 level positions, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of education and experience may be combined to meet the total qualification requirements for the GS-05.

GS-06: There is no substitution of education for experience at the GS-06 grade level.

Are you using your education to qualify? For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you must submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned). See OPM's General Policies for information on crediting education.

Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address PORTSMOUTH NAVAL SHIPYARD HRO Building 44/1 Portsmouth, NH 03804-5000 US
• Name: Department of Navy EIC
• Email: [email protected]