Incumbent serves as the Deputy Chief of Health Administration Service (HAS) and is the second level supervisor and managerial authority over HAS at the Richard L. Roudebush VA Medical Center. The incumbent will oversee service management through subordinates managing the daily operations of the following: : Clinic Profile Management, Ambulatory Care and Processing (AC&P), Medical Support Assistant Float Pool, Health Benefits/Enrollment, Scheduling Operations and Training.

Duties

In this position, you will serve as Medical Administration Officer (Deputy). Duties and responsibilities include, but are not limited to: Supervises a staff of more than 70 employees and is directly responsible for developing performance plans, writing proficiencies, and evaluating the performance of his/her subordinates. Plans, directs, coordinates, and oversees work of HAS through subordinate supervisors in the operational aspects of the Service. Selects candidates for subordinate non-supervisory positions and recommends selections for subordinate supervisory positions taking into consideration skills and qualifications, mission requirements, and EEO and diversity objectives. Appraises performance of subordinate supervisors and other employees directly supervised and serves as reviewing official on evaluation of non-supervisory employees rated by subordinate supervisors. Approves service awards and recommends facility-level awards to the Service Chief of HAS, ELT, manages project requests and assigns projects as needed to complete the work of the service. Represents HAS on facility committees as assigned by Service Chief of HAS. Supports the agency's EEO/Affirmative Action Programs, is knowledgeable in this area, and support the Service Chief, HAS in assuring that the service carries out the full intent of the programs. Investigates and develops facts, conclusions and recommendations in those matters requiring investigations that come within the jurisdiction of the Director. Initiates and adjusts short-term priorities, and prepares schedules based on consideration of difficulty of requirements and assignments such that the experience, training, and abilities of the staff are effectively utilized to meet organization and customer needs. Assists in developing the requirements for and maintains awareness of available resources and provides workload statistics which reflect patient care levels, trends, and changing program priorities. Develops both long and short- range plans for the HAS Service and the areas under their oversight to advance business practices that support patient care and delivery of health benefits. Develops, evaluates, and modifies organizational structure and health benefits systems to achieve program goals; and participates in the analysis and interpretation of workload and other data used in resource planning. Work Schedule: Monday thru Friday 0730 am- 1600 pm or 08:00am- 4:30pm Compressed/Flexible: No Telework: No Virtual: This is not a virtual position. Position Description/PD#: Medical Administration Officer (Deputy)/PD916470 Relocation/Recruitment Incentives: Authorized for Highly qualified applicant Permanent Change of Station (PCS): No PCS Appraised Value Offer (AVO): No Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/09/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: planning, developing, and carrying out complex objectives involving inter-facility healthcare delivery programs; knowledge of health care system management principles; interfacing with individuals at all levels of an organization; writing, preparing, and presenting documents and reports for senior leadership; applying analytical skills, practices, methods and techniques to implement solutions to a variety of issues; acquiring and maintaining a working knowledge of relevant laws, regulations, policies, standards or procedures; and planning and directing the activities of subordinates and managing training and support needs to assure an appropriate work environment. You will be rated on the following Competencies for this position: Administration and ManagementBudget AdministrationOrganizational Performance Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary but also demands some standing, walking, bending, lifting, and carrying of charts, folders, forms, and miscellaneous supplies to various locations within the HCS for meetings. The incumbent frequently walks to various parts of the health care system including patient care areas. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Richard L Roudebush VA Medical Center 1481 West Tenth Street Indianapolis, IN 46202 US
• Name: Shawnta Newman
• Phone: 317 217 0559
• Email: [email protected]