This position is in the Department of Veterans Affairs, VA Medical Center, Bay Pines, Florida. The incumbent serves as Program Analyst for the Accounting Section of the Fiscal Service. The position accepts and supports the mission, vision, and guiding principles of the C.W. Bill Young VA Medical Center. The incumbent performs assigned duties in a manner that promotes quality healthcare, outstanding customer service and the maintenance of an environment committed to serving the Veteran.

Duties

Duties consist of the following, but are not limited to: The FEHB non-healthcare accounts receivable program, and is authorized by law, to recover the cost of providing employees health benefits when they are in a non-pay status. Use interpretive skills to follow a variety of technical manuals and instructions, medical center policies, public laws, legal guides, and established procedures. Designs, compiles, analyzes, and interprets statistical information relevant to the FEHB debt program and uses it to make or recommend changes to correct deficiencies. Responsible for reviewing any correspondence via email or US mail for possible action, the incumbent is responsible for reviewing the daily accepted listing and reject reports from the Austin Finance Center (FSC) for offsets, rejects, new bills established by the FSC, cash receipts from the agent cashier, payments and refunds. Responsible for all written correspondence prepared by the FEHB debt program, ensuring accuracy, professional appearance and appropriate protocol is met before submitting for appropriate higher-level approval and signature. Responsible to refer debts for employees that resigned, retire, or get terminated to payroll for establishing a bill of collection when appropriate. Post all FEHB payments received from the Financial Service Center via various reports that are generated bi-monthly. Respond to any inquiries regarding the FEHB debt program and serve as a resource for other Services within the VAMC in the FEHB receivables subject. Reconcile the subsidiary records of Accounts Receivable to the General Ledger Balances via the use of various reports (i.e. F853, A/R Reconciliation). Any out of balance conditions must be reconciled every month. Analyze accounts receivable aging reports (i.e. F889,889D) and prepare monthly reports for management, as requested, that may include, but not be limited to, the percentage of outstanding non-health care debt over 60 days old, the amount collected, and the amount collected as a percentage of total outstanding non-healthcare debt. Works independently in the performance of duties and to recommend procedural changes when necessary. Performs a timely analysis of items deposited into the various Suspense accounts to appropriately transfer funds into corresponding fund control points, apply to open bill of collections, or reimburse to an internal or external party. Calculates and processes expenditure transfers from rebates into various funds as determined by the Fiscal Officer. Prepares and processes refund vouchers to Veterans, employees and vendors. Prepares monthly reconciliation, ensuring deadlines are met as required by policy and financial indicator measures. Processes Compensated Work Therapy (CWT) payroll on a bi-weekly basis based on data provided by the Social Work Service. The incumbent assists in the updating of electronic funds transfer (EFT) information for CWT participants. Manages the transfer of funds into the CWT account and tracks costs by year, fund control point and using service. Serves as the Invoice Payment Processing System (IPPS) Training Coordinator. Determine training goals, prepares training material, schedule, and conduct specialized training sessions to users of the automated systems. Performs related duties to the specialized programs incumbent is assigned too, as deemed necessary by supervisor, in support of Fiscal Service operations. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: This position may be authorized for telework (Ad-Hoc). Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD516-11058-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/17/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Selective Placement Factor Has the knowledge of regulations, laws, procedures, and policies related to the Medical Center Financial Policies, Federal Employee Health Benefits, and suspense accounts. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performs in depth analysis on all opened aged Federal Employee Health Benefits receivables; Prepares and tracks all cash, credit card deposits, and debit vouchers; Prepare monthly reports and track progress; Hands-on working knowledge of VA regulations, public laws, directives, and policy memorandums regarding federal employee health benefits; Perform fact finding to collect a variety of personal and private information; Hands-on Knowledge of Invoice Payment Processing System (IPPS), IFCAP and Financial Management System (FMS); Analyze, classify unusual complex financial transactions and determine the exact procedure required that will result in the necessary outcome for all related general ledger accounts; Balance accounts, acknowledge discrepancies, make adjustments, develop control records, verify accuracy of data, prepare reports on status of debts and maintain an efficient and successful accounts receivable activity; Hands-On experience with the FEDERAL EMPLOYEE HEALTH BENEFITS (FEHB) PROGRAM; Perform administrative work in support of accounting, payroll, human resources, fiscal, and/or financial management functions. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education. You will be rated on the following Competencies for this position: AccountingAnalytical ThinkingAttention to DetailCommunication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is generally sedentary, but requires some bending, walking, standing, lifting, and carrying various reports to various areas of the Medical Center. Working at the computer for long periods of time and accessing information from the various computer systems is necessary. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address CW Bill Young Department of Veterans Affairs Medical Center 10000 Bay Pines Boulevard Bay Pines, FL 33744 US
• Name: Juan Mendez
• Phone: 813-816-7155 X100155
• Email: [email protected]