This position is located in the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration, headquartered in Rockville, Maryland. This vacancy is also being announced concurrently with vacancy announcement HHS-SAMHSA-MP-24-12367115 under merit promotion procedures. Please review this announcement to see if you are eligible for consideration under merit promotion procedures. Learn more about SAMHSA

Duties

WHAT YOU'LL BE DOING DAY TO DAY As an Executive Assistant, you will use your knowledge of and experience with principles, concepts, policies, and objectives applicable to a program or administrative area to optimize business results and customer experience by: Overseeing and making decisions on the handling and the priority of issues, documents, and other materials on behalf of an organization. Reviewing and analyzing position papers and special project reports to determine adequacy, validity, and consistency of content in relation to management and program objectives. Working with program staff to develop and prepare background and informational materials, including briefing materials, summary reports, speeches, and articles for use when explaining an organization's position and objectives. Responding to inquiries by members of the staff and officials of an organization, state and local governments, other Federal agencies, and Congressional staff. Managing the calendars of Senior Executives, scheduling, making final commitments for appointments, conferences, or attendance at official functions. Coordinating travel and setting the initial agenda for the travel, scheduling flights, ground transportation and lodging. Handling travel vouchers upon official travel. Duties as shown are at the full performance level (FPL) of the GS-13. Duties will be developmental in nature when filled below the FPL.

Requirements

• U.S. Citizenship required.
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment.
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
• All qualification requirements must be met by the closing date.
• Financial disclosure statement may be required.
• Probationary (or trial) period may be required.

Qualifications

WHAT WE ARE LOOKING FOR Minimum Qualifications: To qualify for the GS-12: Your resume must clearly demonstrate that you have one full year of specialized experience comparable in difficulty and responsibility equivalent to the GS-11 grade level or pay band in the Federal service or equivalent experience in the private or public sector performing at least two (2) of thefollowing: Managing calendars and coordinating travel plans for senior leadership. Reviewing, drafting, or editing documents from staff to ensure timeliness and quality of work products. Coordinating administrative tasks and management issues to ensure leadership objectives are met. To qualify for the GS-13: Your resume must clearly demonstrate that you have one full year of specialized experience comparable in difficulty and responsibility equivalent to the GS-12 grade level or pay band in the Federal service or equivalent experience in the private or public sector performing at least three (3) of the following: Managing calendars and coordinating travel plans for senior leadership. Conducting research in regards to problems, proposals or matters within an office to increase the efficiency of the decision-making process of the organization. Preparing and finalizing documents from staff to ensure timeliness and quality of work products. Coordinating and reviewing critical outgoing work products and presentations to ensure that issues are covered appropriately, format is correct, and that content is consistent organization policies. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website

Education

There is no substitution of education for experience at either grade level of this announcement.

Contacts

• Address Substance Abuse and Mental Health Services Administration 5600 Fishers Ln Rockville, MD 20857 US
• Name: HR Consultants
• Email: [email protected]