The Hershel "Woody" Williams Veterans Affairs Medical Center (HWW VAMC) is one of six tertiary medical facilities within the VA Capitol Health Care Network, Veteran's Integrated Service Network (VISN) 5. The HWW VAMC is an 80 bed, level 1c complexity facility that provides services to over 30,000 Veterans across 27 counties in southern West Virginia, southern Ohio and eastern Kentucky, with over half of our patient population living in rural communities.

Duties

Duties are but not limited to: Develop and coordinate internal review systems to assure that both clinical and administrative activities follow agency and accrediting and regulatory requirements Ensure compliance with Departmental guidelines involving professional activities for remuneration Analyze complex and critical data and recommend remedial actions Write, review, and revise policies Manage requests requiring administrative actions (i.e., suspense items, staffing, workload productivity and census reports, etc.) Analyze work processes and performs special studies to evaluate administrative operations Identify problems, inefficiencies and potential problems along with estimates for program requirements Prepare reports, justifications, charts, graphs for statistical and narrative data for briefings and presentations Implement, evaluate and monitor Risk Management program Participate on numerous Health Care System committees and groups Facilitate patient relations by acting as liaison between patients and Service to resolve medical complaints and issues Provide real-time performance data to include fund control, unit cost accounting, space allocation, personnel recruitments, employee relations, disciplinary/performance evaluations, equipment maintenance, etc. Gather metrics utilizing data extractions from numerous data banks while ensuring accuracy Monitor and make necessary adjustments to staff labor mapping every pay period Assist with development, control, administration of labor, equipment, and supply budget components Maintain historical and projected workload data for tracking Provide oversight of all Equipment Inventory Lists (EIL) Provide full range of supervisory duties for clerical and administrative staff Plan and assign work to be accomplished Interview candidates for positions Identify developmental and training needs of employees Perform all other duties as assigned Work Schedule: Monday through Friday, 8:00am to 4:30pm Financial Disclosure Report: Not Required Position Description/PD#: Supervisory Administrative Officer/PD21009O

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/11/2024. To qualify for this position at the GS-11 grade level, you must meet one of the following requirements: SPECIALIZED EXPERIENCE: One full year of specialized experience equivalent to the next lower grade level (GS-9) in Federal service that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Examples of specialized experience include: 1) Manages requests requiring administrative actions, such as multiple VISN 5 or national suspense items, safety and security assessments, staffing, workload productivity and census reports. 2) Provides the full range of supervisory duties for administrative staff. Plans the work to be accomplished by subordinates by setting and adjusting short- term priorities and prepare schedules for completion of work. 3) Ensures appropriate organizational structure is developed for T&L units within the Section including assigning timekeepers, providing oversight and tracking of timecard exceptions and oversees and ensures the timely reporting of part-time provider attendance 4) Preparing, submitting, and monitoring annual budget requests. 5) Reviewing and interpreting new and existing directives, handbooks, policies, instructions, regulations and delegations of authority for potential impact on program objectives, operating policies and work operations. SUBSTITUTION OF EDUCATION FOR EXPERIENCE: You must possess a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPT REQUIRED) IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary and performed in a typical office setting, involving a normal amount of sitting, walking, standing, carrying, etc. There is frequent use of a computer monitor and keyboard. The setting may be quite stressful at times because of the complexity and quantity of work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Huntington VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704 US
• Name: Jeremy Williams
• Phone: 858-642-3038
• Email: [email protected]