Serves as the Administrative Support Assistant at the Indian Health Service National Supply Service Center (NSSC) in Oklahoma City, OK. The incumbent provides administrative support to the NSSC Director and NSSC Supervisors. The incumbent resolves problems associated with the administrative and clerical work of the office. Incumbent is under the general supervision of the NSSC Supervisory Accountant.

Duties

Receive, assess, and handle incoming and outgoing materials and written communication. Perform office automation duties, including preparing reports, forms, correspondence, and presentation materials. Manage the appointment and meeting schedule for the NSSC Director, and other senior staff members as directed. Compile, organize, and track program data and maintain required records and files in accordance with IHS Records Management Policy. Serve as point-of-contact for scheduling meetings for conference rooms, schedule appointments, coordinate meetings, and/or schedule conferences.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-06: Your resume must demonstrate that you possess at least one (1) year of full-time specialized experience comparable in difficulty and responsibility to the GS-05 grade level that equipped me with the knowledge, skills, and abilities to successfully perform the duties of this position. Experience includes: performing technical administrative tasks in the areas of correspondence management, office automation, data collection, and tracking information; managing calendars and meeting schedules for higher level staff; making travel arrangements and/or preparing travel orders in automated system; and proficient in the following applications: Excel, Word, Adobe Acrobat, and Microsoft Outlook. GS-07: Your resume must demonstrate that you possess at least one (1) year of full-time specialized experience comparable in difficulty and responsibility to the GS-06 grade level that equipped me with the knowledge, skills, and abilities to successfully perform the duties of this position. Experience includes: performing technical administrative tasks in the areas of correspondence management, office automation, data collection, and tracking information; managing calendars and meeting schedules for higher level staff; performing specialized office tasks in support of a unit including preparing training orders, making travel arrangements, and ordering supplies; serving as point of contact for an organizational unit and updating or maintaining personnel files; and proficient in the following applications: Excel, Word, Adobe Acrobat, and Microsoft Outlook. Typing Proficiency: Applicants must also meet the following proficiency:40 words per minute typing speed based on a five minute sample with three or fewer errors. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address OKC Area Program Wide Consultant Group 701 Market Drive Oklahoma City, OK 73114 US
• Name: Kyle Bodine
• Phone: 405-650-2628
• Email: [email protected]