Serves as the Equipment Navigator for the Operating Room at the Amarillo VA Health Care System. Incumbent reports directly to the Administrative Officer, Assistant Chief of Surgery and/or Chief of Surgery for Surgical Service or designee as necessary. Position requires close collaboration with the Chief of Surgical Service, Chief of Anesthesia Service and Nursing Representatives. Additional contact will be with Chief of Staff as necessary.

Duties

Duties include, but are not limited to: Operating Room Equipment Program Coordination and Navigation Help maintaining & improving operating room (OR) healthcare delivery by developing & augmenting affiliation & coordination between OR leadership & surgery department Help designing/overseeing needed changes & consequently being a catalyst for positive change & continuous improvement for OR functions Requiring an understanding of critical balance between administrative & clinical functions in Surgery Service & ability to coordinate /control equipment, Supply & OR instrumentation programs/resources to achieve a balance Providing accurate & complete information Responsible on a day-to-day basis for coordinating/facilitating the function of all services, clinical & administrative, which interface with OR functionality relating to equipment usage Working with Surgery Service Administrative Officer (AO) to direct improvement to equipment & supply where necessary & making immediate judgments in time of emergency Maintaining effective relationships with all Service Chiefs, employees & other hospital staff to the extent that only minimal higher-level management intervention is required Providing any necessary technical knowledge & assistance as required to co-workers Coordinating a daily OR schedule review with attendance by representatives from Surgery, Anesthesia & Nursing Taking an active role in ensuring room turnaround standards are met which will require direct monitoring on a near continuous basis of flow through Surgical Service Equipment Navigation Serving as Surgical Equipment Navigator, who is the subject matter expert in the acquisition process for equipment & supplies Developing procedures, policies & supporting documents to ensure procurement activities are consistent with needs/requirements of surgical department Coordinating with Logistics, Engineering, Bio-Med, RME & Education to ensure all products meet the needs/specs of the facility Serving as a Contracting Officers Representatives for Surgical Service Ensuring various clinical &administrative service requirements have addressed considerations such as construction, supporting manpower & other factors When established guidelines are unclear or conflicting, consulting local policies, procedures, SOPs & associated training materials ensuring they align with federal procurement laws/regulations Independently developing performance work statements/objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans, market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times & reporting requirements Reviewing procurement documents for accuracy, adequacy & completeness & assisting service line managers as needed to ensure final documents are acceptable Furnishing instructions/explanations on new regulations/procedures related to equipment/supply procurement Managing operational responsibilities from procure to pay pertaining to the designated procurements & supporting Logistics in the pre­contracting stage for those acquisitions and procurements requiring Logistics contracting Equipment Program Evaluation/Long-Term Planning Serving as a major participant in the development & implementation of both long- & short-­range policies/plans for OR functionality in equipment navigation Giving special consideration to the integration of local & VA Central Office administrative &clinical policies in OR equipment, the standards/requirements of various regulatory & accrediting bodies & to the impact of internal policies on outside entities such as other area hospitals & community at large Aiding in developing goals/objectives for Surgery Service equipment navigation & translating into specific actions & policies Policy and Accreditation Recommending approval of internal review findings along with corrective measures for noted deficiencies to Surgery Service AO & others as requested Monitoring appropriate follow-up of corrective measures identified to ensure implementation/resolution of problems Advising top management of elements considered unacceptable from the standpoint of quality patient care & utilization of resources Organizing/assisting with responses to external surveys & audits Developing plans (with target completion dates) to ensure implementation of deficiencies cited by accrediting bodies Performing other functions/duties as assigned Work Schedule: Fulltime, Monday thru Friday 7:30 a.m. to 4:00 p.m. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist (Management Analyst)/PD504-02099-0 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required Bargaining Unit position

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/29/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: extensive knowledge of the intricacies of medical/surgical processes and functions throughout the Amarillo VA HCS; ability to apply knowledge of resource management and Surgical Service operations to solve problems arising in this complex level II facility, some of which are unique to the VA system; knowledge of statistical science is central to carry out the responsibilities of the position; must possess an advanced knowledge of medical and related terminology; experience establishing and maintaining communications with persons both within and outside the organization, from diverse backgrounds and levels of education and competence; ability to communicate effectively with each in order to gather information, present recommendations and coordinate services; knowledge of credentialing and regulatory groups (e.g., Joint Commission on the Accreditation of Health Care Organizations, Occupational Safety and Health Administration, Nuclear Regulatory Commission, etc.) and the ability to reconcile contradictory requirements in preparing recommendations and coordinating operating room services.; knowledge to coordinate procurement and management of supplies, equipment and instrumentation for the operating room; knowledge required to identify workload trends, perform statistical analysis and conduct deductive reasoning in order to determine short- and long-term resource needs, anticipate problems and work towards solutions regarding operating room equipment usage; complying management reports and information on a recurring and ad hoc basis for -equipment; must possess a thorough working knowledge of the regulations, policies, procedures and guidelines governing Surgical Service and thorough knowledge of price/cost analysis techniques to evaluate vendor proposals, compare pricing and make economic and legally sufficient recommendations in conjunction with clinical and purchasing staff. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education as described above. You will be rated on the following Competencies for this position: Communication Decision making Writing Planning and evaluating Cost estimation and analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: moderating lifting (15-44 pounds), moderate carrying (15-44 pounds), reaching above shoulder and use of fingers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript will be accepted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Contacts

• Address Thomas E Creek VA Medical Center 6010 Amarillo Boulevard, West Amarillo, TX 79106 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]