This Administrative Officer position is in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA),Mid-Atlantic Health Care Network (VISN 6), Fayetteville NC VA Health Care System, Dental Services. The incumbent is responsible for analytical, evaluative, developmental, and advisory work which is directed toward implementing, revising, or eliminating policies, practices, methods, procedures and/or organizational structures within dental services.

Duties

The Administrative Officer has primary administrative responsibility for ensuring efficient day to day operations of the Dental clinic. Day to day operational responsibilities include but are not limited to budget administration and contract management, administrative support and analysis, training and education. Serves as the Primary point of contact for administrative leadership for Dental Services and the Medical center, as appropriate. Reviews current functions and procedures and identifies problem areas and recommends improvement actions. Compiles information and prepares reports for leadership and stakeholder briefings. Provides Technical review of information required for input into several electronic databases such as: Microsoft Outlook, Excel, Word ,VATAS, etc. Provides advice to management and office personnel on budgetary and finance issues. Reviews offices needs to plan and develop budget data and justification for review and approval. Reviews all dental service financial reports to ensure accuracy and compliance. Works closely with Human Resources to provide position management duties and coordination for hiring, retirement, transfer, etc. Serves as the TMS(Talent Management System) Coordinator for Dental Service. Establishes procedures/processes to comply with accreditation requirements for medical/dental programs and Joint Commission. Conducts/arranges trainings, special indoctrination, fire and safety orientation, basic personnel orientation, etc. This position requires travel, therefore, you must possess a current Driver's License (DL). Work Schedule: Monday - Friday,08:00 AM - 4:30PM Virtual: This is not a virtual position Telework: This position is eligible for telework. Position Description/PD#: Administrative Officer/PD 084030 Position Description/PD#:Administrative Officer/PD084030 Relocation/Recruitment Incentives: Not Authorized

Requirements

• You must be a U.S Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/11/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. For a GS-09 position you must have served 52 weeks at the GS-07. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Basic Minimum Requirements: Experience and Education Requirements: GS-09: Below shows the amounts of education and/or experience required to qualify for positions covered by this standard. General Experience: None Specialized Experience: You must have one year of specialized experience equivalent to the GS-07 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this Administrative Officer position. Specialized experience includes: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. ~OR~ Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: This education must have been obtained at an accredited college or university. If you select this option, you must submit a copy of your transcript with your application. Education cannot be credited without documentation ~OR~ Combination: Applicants may also combine education and experience to qualify at this level. You must have equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. Only graduate education in excess of the amount required for the next lower grade (GS-7) may be used to qualify applicant for positions at grades GS-09. You will be rated on the following Competencies for this position: Administration and Management Education and Training Communication Analysis and Problem Solving Organizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Position involves regular and recurring work; is mostly sedentary; and involves sitting at a desk. The position requires the ability to move from one geographic location of the facility to another; and requires working with a computer screen and keyboard. The employee will spend some time walking, standing, bending, climbing stairs, and carrying some light items. Stamina and concentration to meet crucial deadlines is required. Work Environment: The work is performed in a typical office setting, possibly shared office. The office will be within the physical structure of the hospital or one of its surrounding structures as well as Community Based Outpatient Clinics (CBOCs). The work area is usually adequately lighted, heated, and ventilated. Travel Requirements: Occasional travel is required to provide support at conferences, work groups, programs, or meetings. Travel may involve the use of private and/or commercial conveyance. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Fayetteville NC VA Medical Center 2300 Ramsey Street Fayetteville, NC 28301 US
• Name: Alexus Whitfield
• Phone: 000-000-0000
• Email: [email protected]