Administrative Officer to the Chief, Health Administration Service (HAS) located at the Fayetteville VA Medical Center. Coordinates the administrative/operational and planning activities within the multidisciplinary sections and units of Health Administration Service, which include the following: Ambulatory Care and Processing, Acute Care, Eligibility and Enrollments, Health Information Management Service, Emergency Department, Surgery and Specialty Care, Behavioral Health, and Virtual Care.

Duties

The incumbent serves as Supervisory Administrative Officer to the Chief, Health Administration Service (HAS). As such, the incumbent coordinates the administrative/operational and planning activities within the multidisciplinary sections and units of Health Administration Service, which include the following: Ambulatory Care and Processing, Acute Care, Eligibility and Enrollments, Health Information Management Service, Emergency Department, Surgery and Specialty Care, Behavioral Health, and Virtual Care. This position is located at the Fayetteville VAMC and has primary administrative responsibility for ensuring efficient day-to- day operations of Health Administration Service. Major duties and responsibilities include, but not limited to: Administrative Support and Analysis (25%) The incumbent serves as the primary resource person responsible for providing administrative leadership and coordination, both within and outside Health Administration Service and the medical center, as appropriate. Provides information and participates in annual management reviews, management briefings and personnel management reviews for the service, external review responses, and other reviews as required. Assists in the development, implementation, and tracking of long-term and short-term internal policies, goals, and objectives. Budget Administration and Contract Management (25%) The incumbent is responsible for assisting the Business Office Manager with forecasting, formulation, and final execution of the Health Administration Service budgets. As such, the incumbent will consult with Service Section Chiefs and technical personnel on prospective section program requirements. The incumbent will assist the Business Office Manager to evaluate various administrative coordination alternatives as a means of reducing budget/overtime requirements. He/she will prepare and present all justifications to top management to procure, transfer or increase allocated funds. The incumbent will maintain a system of internal control, which will assure the appropriate fiscal management of VA appropriated funds. Supervision (25%) The incumbent directly supervises 3.00 FTEE, which presently consists of a three TrainingAssistants assigned from Assistant Chief and Chief, HAS. May be designee to cover supervisionof service line employees in absence of Business Office Manager or Assistant Chief. Performs and oversees the full range of human resources requirements; to include communication of andreview of performance. The responsibilities include but are not limited to work assignments,determining priorities, leave approval, counseling/disciplinary actions, and training needs. Training and Education (25%) The incumbent is responsible with coordination of initial, recurring, refresher, remedial or other required training and education sessions of Health Administration Service staff to assure that all VHA guidelines for education requirements, available educational opportunities, and other projects or training requirements are met and be required to assist in training duties in absence (scheduled or unscheduled) of Training Assistants. Reviews the effectiveness of internal audits in providing for continued training of and improved communications with staff of the various Health Administration Service section. Conducts or arranges training, special indoctrination, fire and safety orientation, basic personnel orientation, etc. The incumbent assists all Health Administration Service staff in various training programs. The incumbent will work closely with administrative trainees to provide a thorough orientation of Health Administration Service. Performs other related duties as assigned. Supervisory Probationary Period: This is a supervisory/managerial position. If appointed to this position, you must serve a one-year probationary period, unless you have already completed one as a supervisor or manager. Work Schedule: 8:00 a.m. - 4:30 p.m., Monday-Friday Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Medical Administration Officer/PD08307 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement,02/26/2024 . Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Directs all administrative activities of the Service including budget and financial management, human resource management, strategic planning and program management; Creates reports, coordinates and schedules meetings, and submits requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.); Maintains and updates department or service-level databases and shared computer drives; Manages and balances financial aspects of general fund control points and purchase procedures; and Prepares and submits requests for recruitment, promotion, reassignment, and disciplinary actions. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a master's degree. You will be rated on the following Competencies for this position: Administration and Management Business Process Reengineering Communication Organizational Performance Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Light lifting and routine office tasks are the only physical demands. For incumbent, lifting is limited to 10 pounds or less, and keyboarding is limited to 20 minutes per hour. Work is performed primarily in an office setting. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Fayetteville NC VA Medical Center 2300 Ramsey Street Fayetteville, NC 28301 US
• Name: Faith Joiner
• Phone: (682) 406-4010
• Email: [email protected]