About the Position: Serves as primary administrative assistant and office manager to the Deputy Chief of Staff for Operations and subordinate divisions chiefs. Provides clerical and office automation support on a variety of staff actions and document workflow and control.

Duties

Maintain Deputy Chief of Staff for Operations' calendar and execute daily task and workflow as assigned. Prioritized tasks based on personal knowledge of workload, current issues, and supervisor's priority. Utilize office automation system and software packages to prepare and edit correspondence, reports, records, and narrative materiel, and messages in final format. Prepare travel arrangements using an automated system. Review all Requests for Personnel Action (RPA) for completeness and accuracy. Provide justification for personnel actions, such as recruit/fill, employee reassignments, pay initiatives, and incentive awards. Provide administrative assistance to staff regarding completion and/or preparation of performance evaluation forms. Coordinate with the Civilian Personnel Advisory Center when extensions are needed and questions arise regarding procedures for appraisals or awards. Prepare requests for personnel actions (RPAs) and provide justification for personnel actions, such as recruit/fill; employee reassignment, pay initiatives, position description changes, and incentive awards.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position has a requirement to lift up to 35 lbs. in the regular performance of duties.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled VeteransCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Defense Civilian Intelligence Personnel System (DCIPS) Interchange AgreementDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceExecutive Order (E.O.) 12721Interagency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. One year of specialized experience which includes admin and clerical duties such as; oversee and coordinate the workflow of an organization, provide guidance on a variety of programs, reports, projects, action correspondence and organizational procedures. Prepare correspondence; including memoranda, reports, letters, and other materials in final form for supervisor's signature; screen all incoming correspondence for proper format; manage time and attendance, prepare travel orders, provide orientation on directorate policies and procedures and personnel management procedures to new supervisors and staff members. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: Computer SkillsCustomer Service (Clerical/Technical)Manages and Organizes InformationOral CommunicationWritten Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address EY-APF-W1ECAA DEFENSE LANGUAGE INSTITUTE -DLIFLC AND P DO NOT MAIL Presidio of Monterey, CA 93944 US
• Name: Army Applicant Help Desk
• Email: [email protected]