The incumbent will work as a member of the Support Services Division at the Baltimore Regional Office (RO) in Baltimore, MD to provide oversight of all administrative and finance activities of the Baltimore RO and the NCRBO.

Duties

Specific duties include: The Support Services Chief is responsible for the station's accounting systems, financial reporting and financial operating (including agent cashier and employee accounts). This includes preparation of all accounting and financial reports. Serves as advisor on all matters concerning the station's fiscal activities providing advice to local management on all phases of fiscal administration. The organization is divided, where applicable, Accounting, Committee on Waivers, and Operations. The Chief, Support Services manages his/her responsibilities through subordinate supervisors and non-supervisory employees. The work involves accounting for benefits programs, administrative expenses, payroll, debt collection, waiver and compromise claims (where applicable), travel, auditing and budgeting. Administers administration programs that include records management, property management, supply, procurement, and vehicle fleet management. Serves as a subject matter expert on all aspects of administrative activities. Provides management and operating officials advice and assistance on all administrative matters. With division and station management, assists in the development and execution of the station's annual General Operating Expenses and Minor Construction budget. Develops and implements administrative management policies. Directs operation of the central mailroom including direction of the general workflow of written communications for the Regional Office (RO). Directs procurement, storage, and distribution of all forms and publications to the RO, service organizations, etc. and ensures compliance with RO and CO directives. Responsible for administration of station motor pool of GSA vehicles in accordance with applicable directives and ensures maximum utilization and maintenance of assigned vehicles. Ensures surveillance, evaluation, and planning to ensure efficient utilization of facilities and works with appropriate entities for acquisitions, maintenance, and improvements. Administers the Personal Identity Verification system. Supervises administrative employees. Determines training needs of staff. Advises, counsels, and instructs subordinate employees on work and administrative matters. Interviews and selects candidates for vacant positions. Coordinates building security with GSA building management, Federal Protective Services, VA Police, etc. to include investigating security violations, furnishing studies, analyses and reports related to security. Exercises control over the day-to-day operations of services, functions, and processes as it relates to safety and continuity of operations. Work Schedule: Full time, Monday - Friday 8:00am - 4:30pm Compressed/Flexible: Not Available Telework: Available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer; PD# 37527-0 Relocation/Recruitment Incentives: Authorized. Relocation expenses and services (Permanent Change of Station - PCS) are authorized for this recruitment. PCS is the relocation of a household due to government convenience in connection with the transfer between duty stations or facilities. In consideration of the payment of expenses for travel and transportation, the selectee agrees to remain in federal service for twelve (12) months following the date of transfer. Failure to complete all conditions of the obligated service may result in repayment of travel/transportation expenses. Click here for more information. Financial Disclosure Report: Required.

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selectees are required to service a one-year supervisory probationary period if not previously completed in a Federal position.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement:02/22/2024. TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). The grade may have been in any occupation, but must have been held in the Federal service. You must provide a copy of your most recent SF-50 that indicates proof of status, and shows Time in Grade (for example, you were a career or career-conditional employee) and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted). If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must also submit your most recent promotion or within-grade increase in addition to your recent SF-50. If you previously held a higher grade, you must also submit any SF-50 showing that grade. DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade. For a GS-13 position you must have served 52 weeks at the GS-12 level. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below: GS-13 Grade Level: Specialized Experience: Specialized experience is demonstrated by having performed duties related to administrative functions which include planning, directing, and coordinating supportive services of an organization. Additionally, candidates must show experience in two of the following areas to be considered minimally qualified: Experience overseeing maintenance of buildings, grounds, and/or equipment Experience in facility projects such as renovation of existing space, relocation of a team and/or office, facility improvements, workspace adjustments, minor construction, etc. Experience in administering government regulations relating to environmental, health, safety, and/or security standards Experience with procurement, contracting, and/or lease administration Experience in one or more supportive services of an organization such as records management, property management, inventory of supplies and/or equipment, vehicle management, mail distribution Providing advice to management officials based on analysis of space and facilities, safety and security inspections, minor construction budgets Successful completion of a leadership program such as Emerging Leaders Program, Station Leadership Candidate Development, Leadership Enhancement and Development Program, etc. or any equivalent program if not completed through the VA Experience in leading which would have been gained as a supervisor, team lead, coordinating several major work assignments, recognized as a de facto team leader by peers, project management, etc. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week. Physical Requirements: Work is primarily sedentary. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Contacts

• Address Baltimore Regional Benefit Office 31 Hopkins Plaza Baltimore, MD 21201 US
• Name: Christin Barneswilson
• Phone: 410-230-4400 X2282
• Email: [email protected]