This position performs as a secretary in the office of the Network Director for the Veterans Integrated Service Network (VISN8). This position is the principle official clerical support position for the Network Office. They perform general office work auxiliary to the work of the organization; additionally provides back-up support in the absence of administrative support staff.

Duties

Duties include, but are not limited to: Assigns materials and correspondence to appropriate group using judgment. Composes letters and reports. Maintains files of correspondence and events needing leadership intervention. Takes meeting minutes/notes for all executive meetings. Uses Microsoft Applications for daily duties. Prepares travel arrangements and orders for Executive staff. Refers and contacts members of the public as required. Maintains purchasing records and items. Responds to inquires concerning policies and procedures. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30 am - 4:00 pm Telework: AD-HOC as determined by the agency policy. Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD10912A/10912-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/23/2024. Time-In-Grade Requirement:: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position, you must have served 52 weeks at the GS-07. For a GS-09 position, you must have served 52 weeks at the GS-08. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience GS-8: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Specialized experience is defined as: Reviews all types of correspondence for action. Maintains purchasing records and items. Proficient in using Microsoft applications (Word, Excel, PowerPoint, Outlook, etc.) Contacts customers (members of the public, employees, elected officials, etc.) as needed and refers them to the correct individual. Responds to inquires concerning polices and procedures. Specialized Experience GS-9: You must have one year of specialized experience equivalent to at least the next lower grade GS-8 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Assigns materials and correspondence to appropriate group. Reviews documents and makes edits for spelling, grammar etc. Advises leadership on important issues. Provides findings and other significant items to leadership attention. Screens all incoming electronic publications, directives and periodicals. You will be rated on the following Competencies for this position: Administration and ManagementAnalysis and Problem SolvingCustomer ServiceDecision SupportInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work of this position is primarily sedentary. You may be required to walk or stand for periods of time to attend meetings, or other functions throughout the facility. Work Environment: The work environment involves everyday risks or discomforts and requires normal safety precautions typical of such places as meeting and training room located at the office site and other VA facilities and hotel conference rooms, libraries or commercial vehicles. The work area is adequately lighted, heated and ventilation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution for the GS-8 or GS-9 grade levels.

Contacts

• Address VHA VISN 8 Human Resources 8900 GRAND OAKS CIR Tampa, FL 33637 US
• Name: Lisa Fisher
• Phone: (727) 273-4611
• Email: [email protected]