This position is located in the Office of the Chief of Staff in James Haley Veterans Hospital, with attached 64-bed Nursing Home Care Unit, outpatient clinics and an active research program. The Hospital is affiliated with the University of South Florida College of Medicine. The Secretary serves as personal assistant to the Health System Specialist performing a range of administrative support duties, often taking independent action to accomplish the duties and responsibilities of the position.

Duties

Duties include, but may not be limited to the following:

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/03/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Proficiency Requirements: In addition to meeting the experience requirements, applicants for this position must show possession of the following skills with equipment appropriate to the specific position. 40 words per minute typing speed Note: Must also be able to produce accurate typewritten transcripts of recorded proceedings. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of Specialized Experience would typically include, but are not limited to: Demonstrate understanding of hospital and clinical administrative functions, procedures and policies Advise and instruct secretaries concerning directives reports, telephone procedures and timekeeping Maintains medical record content, format and confidentiality provisions Adapts policies and procedures to emergency situations Implements restructuring to eliminate conflicts and duplication in office procedures Note: Evidence of Specialized Experience must be supported by detailed documentation of duties performed in positions held on your resume. You must provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of Specialized Experience at or comparable to the required grade level. Additionally, the following Competencies are needed for this position: Administration and ManagementCustomer Service (Clerical/Technical)Decision Making Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The physical demands imposed are sedentary with the usual mobility necessary in the performance of Secretarial duties. Composure tact and confidentiality are prerequisites. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address James A Haley Veterans Hospital 13000 Bruce B. Downs Boulevard Tampa, FL 33612 US
• Name: Marva Gayle
• Email: [email protected]