This position provides assistance to the Chief, SCI, Administrative Officer, Physicians, ARNPs, PAs, Social Work, Dietary, Pharmacy, Psychology, Physical Therapy, Recreation Therapy, Respiratory Therapy, Wound Care, Occupational Therapy, Kinesiotherapy, Outpatient clinics, Urology, Community Enrichment and Pain Clinic.

Duties

As a Secretary, you will be responsible for performing the following duties: Screens calls that come to the administrative suite, handling those that can be resolved independently and forwarding to the Admin Officer only those calls requiring attention. Responsible for the clerical and routine management of the Office of the Chief, SCI and those who have offices in the administrative suite. Serves as primary source for ordering office supplies for the Service. Serves as TMS Coordinator Maintains and coordinates provider on call schedules Creates and maintains competency folders on staff assigned under the SCI Chief Primary timekeeper for the Service Maintains all staff contact rosters Formulates meeting minutes and agendas for monthly and weekly meetings Maintains effective office systems (including files and report automation), travel procedures (including reservations and itinerary), and communication on special procedure Maintains the Chiefs' calendar, schedules appointments and meetings based on personal knowledge of Chiefs' workload and current issues of importance to both the Chief and Administrative Officer. Maintains the conference room's calendars and assists with requests to reserve these rooms following SCI Guidelines. Work Schedule: 7:30am - 4:00pm, Monday - Friday Telework: Not telework eligible Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD05422O Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/16/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Utilizing Microsoft Office to manage calendars and route correspondence; Multitasks in vibrant and stressful environment; Providing excellent customer service in an administrative setting. You will be rated on the following Competencies for this position: ClericalComputer SkillsCustomer Service (Clerical/Technical)Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Most of the work is performed seated at a desk. There is some lifting and carrying of light items such as files, form and manuals. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address James A Haley Veterans Hospital 13000 Bruce B. Downs Boulevard Tampa, FL 33612 US
• Name: Lori Brese
• Phone: 785-350-3932
• Email: [email protected]