This position is located in the Health Resources and Services Administration, Office of Intergovernmental and External Affairs. The duty location for this position is Rockville, MD. **Applicants please note: Additional selections may be made across the Department of Health and Human Services through this vacancy announcement.**

Duties

This position is a mission critical occupation and is responsible for ensuring that operational and fiscal activities align with and enable accomplishment of Health Resources and Services Administration's mission, goals and objectives. Major Duties: As an Administrative Officer, you will provide comprehensive administrative services, including a variety of functions such as budgetary and financial management services; general administrative services; travel and human resources services. Your major duties include: Advising program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Interpreting policies, procedures and practices concerning all aspects of travel, local sponsored, domestic and/or foreign, and reimbursement for travel for all orders and vouchers within the employee's assigned area(s). Performing the full range of general administrative and advisory services and/or functions. Advising management and program officials on administrative policies and procedures. Reviewing requests for HR actions to ensure that all cases are properly supported and consistent with sound management principles and practices. NOTE: Do not cut and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

Requirements

• U. S. Citizenship is required.
• All qualifications and time-in-grade requirements must be met by the closing date of the announcement. Federal applicants must submit an SF-50 to show status and time-in-grade.
• Males ages 18 through 25 must be registered with the Selective Service.
• PHS Commissioned Corps applicants must submit current personnel orders.
• A one year probationary period may be required.
• Employment is subject to the successful completion of the pre-appointment process (i.e., background investigation, verification of qualifications and job requirements, completion of onboarding forms, submission of required documents, etc.)

Qualifications

THESE QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE: 02/28/2024 Do not cut and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. QUALIFICATION REQUIREMENTS: MINIMUM QUALIFYING SPECIALIZED EXPERIENCE is experience that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance. GS-11: In order to qualify for this position at the GS-11 level, your resume must clearly demonstrate that you have one full year of the minimum qualifying specialized experience comparable in difficulty and responsibility to at least the GS-9 level in the federal service. Examples of the minimum qualifying specialized experience equal to the GS-09 level include the following types of tasks performed on a regular and recurring basis: 1. Assisting in phases of the federal budget process (e.g., planning, development, formulation, preparation, execution and/or monitoring) for an organizational unit. AND 2. Performing general federal administrative duties and functions (i.e., time and attendance, property management, etc.). AND 3. Preparing and reviewing travel documents and advising on routine federal travel policies, procedures, and practices. OR EDUCATION: Have a Ph.D. or equivalent doctoral degree or at least 3 full years of progressively higher-level graduate education leading to such a degree or an LL.M. To be qualifying, the higher-level graduate education must be in a major field of study or other field of study with course work directly related to the work of this position. OR COMBINATION OF EDUCATION AND EXPREINCE: Have an equivalent combination of the above specialized experience AND higher-level graduate education that meets 100% of the qualification requirements for this position. APPLICANTS PLEASE NOTE: If applying based on education in whole or in part, you must provide a copy of your unofficial transcripts that allow HR to verify that you meet the education requirement as stated above by the closing date of this announcement. A copy of a diploma is NOT acceptable as verification; please do not send them. Please do not send undergraduate transcripts as they are not qualifying for a GS-11. GS-12: In order to qualify for this position at the GS-12 level, your resume must clearly demonstrate that you have one full year of the minimum qualifying specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of the minimum qualifying specialized experience equal to the GS-11 level include the following types of tasks performed on a regular and recurring basis: 1. Performing a wide range of budgetary duties involving the planning, development, formulation, preparation, execution and/or monitoring of organizational budgets in accordance with federal budgetary and purchase card regulations, guidelines, and processes. AND 2. Approving travel documents to ensure accuracy and compliance with federal travel policies, procedures, and practices. AND 3. Performing variety of actions related to federal staffing, recruitment, and performance management processes such as assisting the development of position descriptions, managing staffing levels, and coordinating annual performance reviews. Experience refers to paid and unpaid experience, including volunteer work done through National Service Programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. Applicants whose resumes clearly demonstrate the required minimum qualifying specialized experience will be evaluated based on the occupational assessment competencies listed below. A competency is defined as a measurable pattern of knowledge, skills, abilities, behaviors, and other characteristics that an individual needs to perform work roles or occupational functions. FEDERAL BUDGET PROCESS - Understands and complies with the Federal Budget process, including budget formulation, presentation, and execution. TRAVEL MANAGEMENT- Assists travelers and travel planners in interpreting and applying travel regulations, policies, and procedures. ADMINISTRATION AND MANAGEMENT- Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. HUMAN RESOURCES MANAGEMENT- Understands and applies knowledge of Federal and/or private sector Human Resources laws, rules, and regulations. APPLIES TECHNOLGOLGY TO TASKS - Selects and understands procedures, systems, or tools that will produce the desired results. TO PREVIEW THE OCCUPATIONAL ASSESSMENT QUESTIONNAIRE, please click on the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12287007 Current status candidates must meet Time-in-Grade (TIG) by the closing date of this announcement. To allow us to verify that you meet TIG requirements, provide any of the following SF-50s: Please Note: Current year pay adjustments are not acceptable for verifying TIG (ex. 2024 general increases cannot be used to verify TIG). Competitive or Career-ladder promotion to your highest grade (this does not include 120 day temporary promotions) Regular Within Range Increase (WRI) or With In Grade (WGI) increase at your highest grade (this does not include quality step increases (QSIs). Competitive career/career-conditional appointment to your highest grade. SF-50 at your highest grade held, that is at least one year older than the announcement closing date of 02/28/2024. Not sure which SF-50 to submit? Check out our video... Go here to watch the video on the SF50s to submit in your application package.

Education

If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed and grades) to document that you have met the education. Unofficial transcripts will be accepted in the application package. Official transcripts will be required prior to your starting work.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.

Contacts

• Address Health Resources and Services Administration 5600 Fishers Lane Rockville, MD 20857 US
• Name: AskHR HRSA Helpdesk
• Phone: (301) 443-3780
• Email: [email protected]