This position is located within the Mental Illness Research Education and Clinical Center (MIRECC) at the James J. Peters VA Medical Center, Bronx, New York. The Program Specialist provides for administrative, clerical and technical work in support of management analysis and program analysis of the Precision Medicine program within and numerous other, ongoing or proposed VA and NIH funded, or to be funded, research projects.

Duties

Major duties and responsibilities include but are not limited to: Provides significant assistance in the management of all program resourcing, including budget preparation, human resources, and the acquisition of supplies and equipment; Works closely with representatives of the various administrative support programs in the management of program monies, personnel, supplies, equipment, and space; Monitors compliance with Federal, local, policies and other regulatory agencies and oversight bodies directives to assure unit Chief that issues, concerns, or identified problems are being appropriately addressed; Monitors compliance with safety, fire prevention, hazardous wastes, and emergency preparedness directives to assure that the organizational unit is in compliance; Serves as unit's policy and reports control officer, assuring that guidance is in conformance with existing directives, and that reports requirements are met in a timely and qualitative manner; Reads and screens incoming correspondence, publications, regulations, and directives, etc. and determines those that can be acted upon personally and takes necessary action; Assembles and summarizes information from files and documents in the office or other available sources for use of the manager based on general instruction as to the nature of the information wanted and its purpose; Prepares forms for grant submission; Prepares or coordinates the preparation of reports and correspondence for the Chief, and other staff members which are of a confidential nature, including word processing and spread sheet applications; Receives telephone calls and personal visitors, including physicians, high level administrators, government agency representatives, etc.; Makes preparations for regularly scheduled meetings, participates in those meetings and provides minutes for the meetings; Performs other related duties as assigned. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework as regular, recurring. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD495000 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/21/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Failure to provide an SF-50 that demonstrates one-year time-in-grade will result in disqualification from being considered You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the federal service in the normal line of progression for the occupation in the organization. Specialized experience includes: managing and coordinating administrative services essential to the effective operation of a business office; assisting with various project coordination tasks; assisting with budget/financial management; collecting and analyzing data; preparing a variety of reports, forms, and correspondence; possessing exceptional skill in communicating in person and in writing with individuals at all levels of responsibility; and utilizing various computer applications (i.e. Microsoft Outlook, PowerPoint, Word, and Excel) to accomplish administrative duties. NOTE: Experience must be fully documented on your resumeOR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a Ph.D. or equivalent doctoral degree or at least 3 full years of progressively higher-level graduate education leading to such a degree. This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and higher-level level graduate education as described above. NOTE: Your experience must be detailed in your resume and transcripts must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies for this position: Budget AdministrationManages and Organizes InformationProject Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary with some walking and periods of standing while performing some procedures. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Bronx VA Medical Center 130 West Kingsbridge Rd. Bronx, NY 10468 US
• Name: Victoria Moersdorf
• Phone: 908-536-9812
• Email: [email protected]