This position serves as the Administrative Officer in the Office of the Mental Health Executive, Mental Health Service, and provides direct support and assistance on administrative matters affecting patient care, education, and organizational policy to the Mental Health Management team which is responsible for planning, organization, development, direction and evaluation of Mental Health Service Line Operations. Duty location is Huntington, West Virginia.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but are not limited to, the following: Develop and coordinate internal review systems to assure that both clinical and administrative activities follow agency and accrediting and regulatory requirements Ensure compliance with Departmental guidelines involving professional activities for remuneration Analyze complex and critical data and recommend remedial actions Write, review, and revise policies Manage requests requiring administrative actions (i.e., suspense items, staffing, workload productivity and census reports, etc.) Analyze work processes and performs special studies to evaluate administrative operations Identify problems, inefficiencies and potential problems along with estimates for program requirements Prepare reports, justifications, charts, graphs for statistical and narrative data for briefings and presentations Implement, evaluate and monitor Risk Management program Participate on numerous Health Care System committees and groups Facilitate patient relations by acting as liaison between patients and Service to resolve medical complaints and issues Provide real-time performance data to include fund control, unit cost accounting, space allocation, personnel recruitments, employee relations, disciplinary/performance evaluations, equipment maintenance, etc. Gather metrics utilizing data extractions from numerous data banks while ensuring accuracy Monitor and make necessary adjustments to staff labor mapping every pay period Assist with development, control, administration of labor, equipment, and supply budget components Maintain historical and projected workload data for tracking Provide oversight of all Equipment Inventory Lists (EIL) Provide full range of supervisory duties for clerical and administrative staff Plan and assign work to be accomplished Interview candidates for positions Identify developmental and training needs of employees Perform all other duties as assigned Work Schedule: Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-11 grade level, you must meet one of the following requirements: SPECIALIZED EXPERIENCE: One full year of specialized experience equivalent to the next lower grade level (GS-9) in Federal service that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is applying analytical and evaluative methods/techniques to issues or studies concerning the efficiency and effectiveness of administrative program operations; managing administrative resources (i.e., budget management, contracting/procurement, space/capital equipment management, etc.); collecting and managing data; developing policies, reports and presentations; and managing workflow and work distribution. Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week. SUBSTITUTION OF EDUCATION FOR EXPERIENCE: You must possess a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPT REQUIRED) COMBINATION OF EXPERIENCE AND EDUCATION: Equivalent combinations of successfully completed graduate level education (beyond the second year) and specialized experience that may be used to meet total experience requirements. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPT REQUIRED) You will be rated on the following Competencies as part of the assessment questionnaire for this position: Analysis and Problem SolvingComputer SkillsManages and Organizes Information IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary and performed in a typical office setting, involving a normal amount of sitting, walking, standing, carrying, etc. There is frequent use of a computer monitor and keyboard. The setting may be quite stressful at times because of the complexity and quantity of work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Huntington VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]