The purpose of the Regional Program Analyst is to provide support to the Regional Child and Youth Program (CYP) Manager through the conduct of various analysis functions including financial analysis, staff advisory analysis services, personnel administration, and general administrative support for assigned organizational elements.

Duties

The Regional Program Analyst is responsible for managing and coordinating CYP operations by providing a variety of program and financial analysis functions and general administrative support. This includes budgeting and financial management, data reporting, administrative support, personnel management, and communications, among other tasks. These tasks are summarized below. Budgeting and Financial Management Advises the CYP Manager on the efficient execution of the budget through the review, tracking, and evaluation of NAF and APF budget requests, and requests for apportionments, expenditures, obligations, reprogramming, allotments and NAF restricted cash. Ensures that the operating budget, which includes both Appropriated Fund (APF) and NAF, is spent/executed in accordance with established guidance. Reviews data submitted for consistency with previous estimates, current levels of operation, and anticipated changes. Revises data for inclusion in budget reports and schedules as required. Recommends and implements improvements in the financial management of funds. Assists the Regional CYP Manager in the development of long range financial, budget, phasing, execution, and spending plans. Develops spreadsheets to collect and report financial data, manpower requirements, payroll and personnel information, facility requirements, revenue data, program changes, utilization, requirement trends, and indirect costs. Conducts specialized studies in such areas as the use of obligated funds to meet future needs, manpower utilization, document control, office automation, and effectiveness of service provided by other administrative offices (e.g., regional NAF Common Support Office, comptroller, procurement, regional NAF personnel office, and HRO). Conducts detailed financial forecast reviews and other related studies designed to improve the effectiveness of management support functions. Data Reporting Collects, reviews and prepares reports for regional and Commander, Navy Installations Command (CNIC) reports and data calls. This includes development of reporting templates, verification of data accuracy, and analysis of data received. Reports may include program enrollment staffing, parent fees, United States Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP), and waiting list information. Analyzes and evaluates the effectiveness of CYP programs or operations in meeting established goals and objectives. Administrative Support Develops and reviews regional CYP Standard Operating Procedures (SOPs) to ensure accordance with applicable instructions. Coordinates the acquisition of a wide variety of administrative functions including space, records, mail, property management, communications, travel transportation, procurement of supplies, equipment, printing and reproduction services. Liaisons with staff and/or supporting functional offices, (i.e., personnel, comptroller, office functions, procurement) to provide adequate and timely services. Personnel Management Serves as the program point of contact and liaison for Human Resources guidelines and regulations pertaining to GS, NAF and active duty military personnel assigned, as applicable. Advises management on basic classification, position management, recruitment and selection, training and award processes. Maintains accurate tracking systems for personnel programs and responds to specific queries from the personnel office for factual or statistical data. Uses mission and function statements, staffing plans and projected work requirements to develop training plans, long term training needs, EEO goals, awards distribution and performance rating reviews. Communications Represents the Regional CYP Manager in administrative and financial matters at military and civilian community conferences or meetings. Originates and/or reviews official correspondence pertaining to the CDC, CDH, School Age Care (SAC) program, Youth Program and R&R program. Reviews and releases technical and administrative reports as required. Maintains liaison and communications with Morale Welfare Recreation (MWR), regional headquarters, Commander Navy Installation Command (CNIC), and echelons of higher authority, as applicable, through correspondence and personal contact. Coordinates, consolidates and/or prepares special briefings and formal presentations on administrative and technical issues for management. Coordinates, responds and tracks documentation regarding CNIC CYP inspections in accordance with cited regulations. Coordinates responses to CNIC inspection findings and ensures follow-up until all issues are resolved. Additional Responsibilities Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect. Performs other duties as assigned.

Requirements

• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must pass a pre-employment physical, provide evidence of immunization, be free of all communicable diseases, and obtain appropriate immunization against communicable diseases.
• Ability to complete required training certificates, and maintain certifications or credentials required by Federal, State, and/or national accreditation institutions used as part of DoD's Child and Youth Programs.
• Satisfactorily complete all background checks in accordance with PL 101-647 to include National Agency Check with Written Inquiries (NACI).

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. 3 years specialized experience inprofessional management, financial management, and administration OR a combination of appropriate education and experience. Extensive knowledge of budgeting, financial management and planning and a working knowledge of project planning and initiation including knowledge of construction and special projects. In-depth knowledge and background in child and youth development programs and services including principles, practices and techniques of early childhood and youth development. Knowledge of facility design, functional use and maintenance concepts, and other regulations and instructions relative to military CDC, CDH, SAC, and Youth programming, in addition to R&R services. Knowledge of EEO program and objectives. Knowledge of all Child & Youth programs and Family Child Care. Skill to lead and influence the actions of others in obtaining cooperation and assistance to accomplish the CYP mission. Skill in program planning and projection, organizing, management, and administration to devise and carry out the variety of exceptionally complex program components and services in the Region. Ability to supervise others, exercise sound business skills, and provide positive personnel management. Ability to formulate management techniques or practices to accommodate unique or special problems or situations related to the CYP. Ability to conduct comprehensive analysis of organizational structures, methods, and procedures. Ability to negotiate agreements, settle disputes, obtain and maintain good relations, ensure bargaining in good faith is recognized and accepted by labor units. Ability to communicate in English, both orally and in writing, and possess strong interpersonal communication skills.

Education

Equivalent of 3 years experience in professional management, financial management, and administrative experience that qualifies the person for the position.

OR

2-year degree related to business administration, school administration, leadership and management, early childhood management or communication with 2 years of professional management, financial management, and administrative experience.

OR

4-year degree in the same fields with 1 year of professional management, financial management, and administrative experience.

Contacts

• Address NAVBASE San Diego 750 Pacific Coast Highway San Diego, CA 92132-0058 US
• Name: Lora Sanders-VanNoy
• Email: [email protected]