The Battle Creek VA Medical Center is recruiting for an Administrative Officer. This position will function in Mental Health Service.

Duties

Major duties include, but are not limited to: General knowledge of Departmental and Agency programs, regulations, policies, organizational structure, and procedures to carry out fact-finding, analysis, and evaluation functions. Practical knowledge of the BCVAMC organizational and program structure as it relates to the Agency's mission. Ability to interpret and apply guidelines involving program and administrative processes. General knowledge of national and VISN (Veteran Integrated Service Network) programs and initiatives related to service programs in order facilitate appropriate communications. Skill in oral and written communication to prepare or compose correspondence, convey statements of fact or make inquiries, and to provide assistance. Knowledge of the work processes and procedures of an administrative field (e.g., office administration, budget, travel, agreements, human resources, procurement/purchasing, pay and leave). Ability to understand and learn the clerical requirements and processes involved in maintaining the functional programs of MHN. Knowledge of technical terminology, correspondence guidelines, and editing/proofreading techniques. General knowledge of the rules, regulations, operations, and business practices of the office. Ability to interpret and follow agency's office management policies, regulations, and procedures in the areas of budget, travel, human resources, agreements, and procurement/purchasing. Knowledge of administrative/program concepts and practices to complete assignments and to recommend changes to existing procedures or to develop new ideas to enhance or streamline procedures. General knowledge of duties, priorities, commitments, policies, and program goals of the staff sufficient to perform assignments such as reviewing incoming materials which may affect the service and taking appropriate follow-up action, to locate and summarize materials in order to respond to correspondence or phone calls, and to implement and/or develop new procedures and guidelines for the service. Ability to serve customers and customer needs through interaction with individuals at all levels in order to facilitate expeditious handling of requests and inquires. Ability to plan and organize the work by coordinating priorities and commitments of the office in order to serve as liaison, prepare background material, and anticipate information requests. Skills in the use of personal computers to access, manipulate, and retrieve information from automated systems. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 7:00am-3:30pm Telework: Ad-Hoc Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD93156-0 Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience GS-09: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: managing, organizing, and maintaining an efficient and effective office operation which includes the authority to direct, train, adjust workloads, develop procedures for improving quality of work, and implement new methods and procedures, informs employees of policies, procedures, and practices of management as they related to the work of the service. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related (Transcripts Required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the graduate level (more than the first year or 18 semester hours) and specialized experience to meet total experience requirements. Specialized Experience GS-11: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: managing, organizing, and maintaining an efficient and effective office operation which includes the authority to direct, train, adjust workloads, develop procedures for improving quality of work, and implement new methods and procedures, informs employees of policies, procedures, and practices of management as they related to the work of the service; reviews and revises position descriptions, performance standards, etc. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related (Transcripts Required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the graduate level (more than the first two years or 36 semester hours) and specialized experience to meet total experience requirements. (Transcripts Required) You will be rated on the following Competencies for this position: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Battle Creek VA Medical Center 5500 Armstrong Road Battle Creek, MI 49037 US
• Name: Tracy Mitchell
• Phone: (269) 223-5911
• Email: [email protected]