This position is the Administrative Officer for the Research Service under the Chief of Staff Office at the Hershel "Woody" Williams VA Medical Center (VAMC). The incumbent is responsible for planning, developing, and directing the complex administrative activities of the Research Program including but not limited to administrative oversight of laboratory, human, and animal studies research and associated review boards accounting and budget management, procurement and contracting.

Duties

Major duties and responsibilities of an Administrative Officer include but are not limited to the following: Administrative Officer: Manage and coordinate all administrative aspects of the Research Service. Development and implementation of policies and procedures related to budget and fiscal management. Supply, service and equipment procurement. Contract negotiation. Prepare correspondence to Central Office and other Medical Centers. Serve as the electronic records system administrator for the Research Office. Coordinates activities with the affiliate university Institutional Review Board (IRB) and the Marshall University Office of Research Integrity (ORI). Personnel Manage all personnel and HR related functions for the service Analyze and interpret workload, budget, and staffing data to evaluate and modify organizational structures and systems. Facilitate recruitment of scientific and clinical research personnel. Oversee all staff changes to research approved by the VA Central IRB and other external IRBs, and ensure researchers are compliant with local training, credentialing, and conflict of interest requirements. Provides administrative orientation for new staff. Fiscal Responsible for the maintenance and execution of the service's annual budget. Establish internal control systems to assure sound fiscal management in accordance with generally accepted accounting practices. Manage procurement and contracting for the organization. Prepare and review purchase orders for supplies and non-expendable property. Ensures official travel complies with VA policy. Committee Support Support multiple regulatory committees. Serve in an advisory capacity to the R&D Leadership, research investigators, research committee members, and research committee Chairs. Review committee actions and procedures to ensure compliance. Manage the required registrations for programs and updates committee rosters with multiple oversight entities. Oversee the administration of the Service's inspection preparedness plan for Quality Assurance programs. Develop and manage required annual and semi-annual reviews of the assigned programs. Prepare committee and reviewer materials with appropriate documentation. Responsible for efficient and compliant processes for research project review, approval, and oversight. Analyzes key steps in review process to identify potential for significant quality process improvement. Research Quality and Compliance Serve as medical center SME for policies, processes, and requirements related to the regulations for human subject research, animal research, and biomedical laboratory research. Develop administrative Quality Control systems, policies, and procedures for the service. Tailor quality program management strategies and techniques to fit the operations, culture and interests of the investigators and staff. Develop and maintain a pre-review program that coincides with the appropriate Committee review of all research and ensures that research projects are reviewed by appropriate personnel. Review ORD studies for administrative compliance and appropriateness Review serious adverse event and unanticipated problem reports. Work Schedule: Monday-Friday, 7:30am-4:00pm Telework: Ad hoc. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD240100 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/08/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing or obtaining a variety of management services essential to the direction and operation of an organization, extensive knowledge and understanding of management principles, practices, methods and techniques, and skill in integrating management services with the general management of an organization. 1. Helping management to identify its financial, personnel, and material needs and problems. 2. Developing budget estimates and justifications; making sure that funds are used in accordance with the operating budget. 3. Counseling management in developing and maintaining sound organization structures, improving management methods and procedures, and seeing to the effective use of men, money, and materials. 4. Collaborating with personnel specialists in finding solutions to management problems arising out of changes in work which have an impact on jobs and employees. 5. Advising on and negotiating contracts, agreements, and cooperative arrangements with other government agencies, universities, or private organizations. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 2 1/2 years of higher level graduate work Graduate Education: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. You will be rated on the following Competencies for this position:Administration and ManagementComputer SkillsContract AdministrationManaging Human ResourcesQuality ManagementExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This work is mostly sedentary. Work is performed in office setting with long hours at computer. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Huntington VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704 US
• Name: Keenan Dupree
• Phone: 1(443)591-2759
• Email: [email protected]