The incumbent functions as the Facility Operations Specialist for the VA Portland Health Care System, inclusive of all Health Care System (VA) owned and leased space including Outpatient Clinics, CBOCs or administrative space operated by the HCS.

Duties

Major duties include but is not limited to: Plans, specifies, and coordinates all move project activities and all shop Preventative Maintenance (PM) routine planning manages the building services and capital equipment inventory Serves as the Fleet Program Coordinator and Alternate Approving Official (AO) for the Fleet Vehicle Purchase Cards Ensures the smooth functioning of all administrative processes or instituting new processes or improvements to existing ones Assists the Chief with optimal utilization of staff, space, equipment, and operating funds Assists in the attainment of established service and related management goals as well as implementing and integrating FMS management policies Serves as a key player in decision-making processes and matters that involve financial resources, personnel matters, administrative overarching operations functions Assumes accountability for the success of specific Move Committee and associated activities, Building Service Equipment Inventory, Facility Space Files, Fleet Purchase Card programs, functions, or activities; and monitors the progress of the organization toward its goals and periodically evaluate and make appropriate adjustments Develops routine plans or schedules; identifies schedule/time required, and estimates resources required Trains new FMS staff and supervisors on the PM program and equipment management policies Develops and/or participate in the design and move coordination for all medical programs, all business programs, and all infrastructure services Works with in conjunction with the Project Engineers to provide needed services and installs regarding area ward remodels, station level projects, and minor program activations for newly created space Coordinates each move within the shops, OI&T, Telecomm, Interior Design, and Clinical Services for necessary work descriptions, coordination, equipment, electrical, data, furniture needs and basic layout Uses independent judgement when scheduling and planning the work to meet the demand in time allotted Establish priorities from competing moves and needs Helps to plan small renovations, partition changes, or internal reorganizations, and collaborates with the interior decorator on specifications and dimensions Evaluates physical building requirements and utilities as to station requirements and prepares the move project request and associated work orders Responsible for maintenance database, program management database, and coordination of AMES/MERS database updates, or implementation of any new programs Performs analysis, develops recommendation and provide management consulting on changes in processes and policies to effectively implement and utilize modern information technology Responsible for the budget management of assigned moves, and the costing of various fund control points/purchase card transactions in support of Vehicle Fleet management Performs analytical and evaluative work associated with line and /or program activities Prepares a variety of reports and recommendations based on findings Responsible for developing and furnishing data and performing analysis Serves as the designated fleet card program coordinator; working with the designated fleet manager and approving official to obtain all necessary documentation for the issuance of fleet cards Ensures that single purchase and monthly purchase limits are within fund control limits set by Fiscal Performs property accountability duties Process all credit card documentation for the M&R Section of FMS for supplies and services Duties of the position represent those of the full performance level. Selections made below the full performance level will perform the same duties in a developmental capacity with a higher degree of supervision. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Facility Operations Specialist/PD214400 and PD214460 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet time in grade requirements and specialized experience within 30 days of the closing date of this announcement, 02/07/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify for this position, applicants must meet the Individual Occupational Requirement (IOR). An IOR is a basic requirement that must be met in order to qualify for the GS 1640 occupational series. Education must be accredited by an accrediting body recognized by the U.S. Department of Education at the time the degree was obtained. To qualify for this occupational series, applicants must have one of the following listed below: Education: Undergraduate and Graduate Education in a Major study of engineering, industrial arts, property management, or business administration. Transcripts required. OR, Specialized Experience: Examples of qualifying specialized experience include: Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs. Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability, informing contractors of construction and reporting requirements, and supervising operations for conformance with project plans. Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as construction or maintenance of brick, frame, structural steel, reinforced concrete, and other type structures ranging from one- or two-story buildings to larger structures), directing actual work operations, and maintaining appropriate contacts with the organization funding the project. In addition to meeting the Individual Occupational Requirement, you may qualify based on your experience and/or education as described below: To qualify for this position at the GS-07 level, you must meet one of the following: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Assists with managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs; Assists directing actual work operations, and maintaining appropriate contacts with the organization funding the project; Assists with the principal objective of optimal utilization of staff, space, equipment, and operating funds. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, EDUCATION SUBSTITUTION: (Must see Education Section below) To qualify for this position at the GS-09 level, you must meet one of the following: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manages a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs; Conducts surveillance activities over maintenance operations performed including reviewing project plans and specifications for workability and reporting requirements, and supervising operations for conformance with project plans; Assists the Chief with the principal objective of optimal utilization of staff, space, equipment, and operating funds; Responsible for maintenance database, program management database, and coordination of AMES/MERS database updates, or implementation of any new programs. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, EDUCATION SUBSTITUTION: (Must see Education Section below) You will be rated on the following Competencies for this position: Database AdministrationInformation ManagementInterpersonal SkillsPlanning and EvaluatingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is principally sedentary. Some work may require walking in new and existing space to check on inventories and to create and maintain space database. Average continuous 2 hours. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the work site. Some employees may carry light items, or drive a motor vehicle. No special physical effort or ability is required to do the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

EDUCATION SUBSTITUTION: (Transcripts are required with your application package)

GS-7 Education Substitution:

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education (18 semester hours) with a major study in engineering, industrial arts, property management, or business administration. OR,
• Superior Academic Achievement: Superior Academic Achievement (SAA) at the baccalaureate level in the qualifying curriculum detailed above is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for SAA, applicants must have completed all the requirements for a bachelor's degree in a curriculum that is qualifying for the position to be filled and meet one of the following:
• Class Standing: Rank in the upper one-third of your class in the college, university or major subdivision.
• Grade Point Average: 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
• Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. Combinations of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education beyond a bachelors degree may be used to qualify applicants for the GS-7 level.

GS-9 Education Substitution:

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree with a major study in engineering, industrial arts, property management, or business administration or LL.B. or J.D. if related to a major study in engineering, industrial arts, property management, or business administration. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. Combinations of successfully completed education and specialized experience directly related to the work of the position as outlined above may be used to meet the requirement of the position. Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS-9 level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VA Portland Health Care System 3710 Southwest US Veterans Hospital Road Portland, OR 97239 US
• Name: Gabriella Granderson
• Phone: (281) 928-2981
• Email: [email protected]