You will serve as an ADMINISTRATIVE SUPPORT ASSISTANT in the ADMINISTRATIVE DEPARTMENT of NAVAVNFCSTCEN.

Duties

You will manage the calendars of the Commanding Officer (CO), Executive Officer (EO), and the Senior Enlisted Leader (SEL). You will schedule meetings, interviews, and resolve any scheduling conflicts as required. You will maintain the VIP telephone list and answer, screen and route incoming telephone calls in the front office. You will make official travel arrangements for the CO, EO and SEL based on general travel intentions, known preference of traveler, and in accordance with appropriate travel regulations. You will schedule transportation, hotel and government reservations in a timely manner. You will accurately prepare, review and confirm all travel requests for the CO, OX, and SEL, using the Defense Travel System (DTS). You will maintain ongoing contact with the CO, XO and SEL throughout their travel schedules. You will prepare, review, and format official correspondence for signatures, for applicable Department of Defense (DOD) or Navy Directives, in accordance with SECNAV M-5216.5. You will correct and prepare officer fitness reports and E-6 to E-9 performance evaluations in accordance with BUPERSINST 1610.10 (series) and other applicable Navy or command directives. You will prepare command awards for officer and enlisted personnel; to include Mid-Tour (MT) and End-Of-Tour (EOT) awards, in accordance with SECNAVINST 1650.1 (series) and other applicable Navy or command directives. You will create and prepare certification reports for signature and forward to servicing PSD via the Transaction Online Processing System (TOPS). You will liaison with the Budget and Supply Departments for the provision of necessary administrative supplies for front office personnel.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain a current valid United States driver’s license.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station.
• You will be required to obtain and maintain a U.S. Passport.
• This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.

Qualifications

GS-07 Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience with staffing and placement policy and procedures sufficient enough to conduct hiring conversations with selecting officials. Experience using commercially available platforms (i.e. Monster, Career Builder, Handshake, Indeed, etc.) to screen applicants. Experience designing and implementing the overall e-recruitment strategies for all serviced customers, planning and preparing short and long-range e-recruitment plans. Experience preparing and delivering complex information briefs to a large and diverse audiences. Experience developing and executing engagement and outreach initiatives (i.e. academia, private and public sectors, host job fair). Experience maintaining database/management information systems to track a variety of hiring metrics and preparing reports for executives to make well-informed decisions relative to recruitment. GS-06 Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience with standardized administrative rules, policies, regulations, procedures and systems applicable to the Navy. Experience with mailing and filing systems, official travel regulations, fitness reports and enlisted performance evaluations. Experience with a variety of Department of Navy publications (i.e., DON Correspondence Manual, Navy Directives Issuance System, Standard Subject Identification Codes, DON Records Management Program). Experience with a variety of computer application software (MS Office, Navy Standard Integrated Personnel System (NSIPS) for E-Leave, Outlook). Experience with creating flyers and developing Power point slides. Additional qualification information can be found from the following Office of Personnel Management website:https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-SeriesExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

GS-07
1 full year of graduate level education

OR

superior academic achievement
GS-06
1 year of specialized experience equivalent to at least the next lower grade level.

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address NAVAVNFCSTCEN OPS Department Norfolk, VA 00000 US
• Name: Department of Navy EIC
• Email: [email protected]