The Office of Procurement at NASA Johnson Space Center is seeking interested candidates to serve as an Administrative Specialist to support the administrative and business operations of the Directorate. This position requires working with Procurement Directorate leadership, Management, and team members, along with the Enterprise and Center acquisition stakeholders related to Procurement Directorate administrative and business services, policy implementation and other needs.

Duties

Duties described below are at the full-performance level. Duties assigned at a lower grade level will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee. Collaborates with senior leaders (Enterprise and Center) to strategize on administrative plans, implements, or maintains organizational records; utilize analytical methods to identify, evaluate, and recommend appropriate solutions for efficiency. Provides guidance and oversight for a full range of administrative and personnel activities, working and collaborating closely with directorate and division management and administrative support. Performs and monitors administrative management requirements and applies policies. Researches and resolves unusual problems in performing a variety of duties related to special projects involving administrative or program issues. Coordinates actions and projects completion, tracks progress toward schedules and takes corrective actions as appropriate. Provides timely communications with project and task participants, stakeholders, and management. Performs administrative functions of organizational requirements to secure adequate control of deadlines, progress reports, and data bases. Provides deliverable reports to Center or Enterprise leadership as required. Serves as subject matter expert for the organization and resolve issues within administrative functional area related to hiring strategies, office move requirements and timelines, purchasing needs, track/reconcile IT equipment/billing, etc. Advises/guides staff and oversee all administrative needs for the organization (e.g., creating/modifying position descriptions, track personnel actions, staffing request, manage travel, training coordination, property custodian, etc.). Oversees the performance evaluation and planning process for the Directorate to enable on-time completion of tasks. Coordinates with office leadership and administrative staff to enable timely completion within their respective divisions. Provides support for the planning and management of the organizational budget and maintains financial records. Provides support for the planning and coordination of various events, seminars, workshops, retreats, and site coordination. Coordinates audio/visual equipment support. Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Requirements

• This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S.
• Position subject to pre-employment background investigation
• You must meet qualifications requirements by the closing date of this announcement
• This position may require a one year probationary period

Qualifications

In addition to the Basic Education Requirement (in the Education section below), to qualify for this position you must meet the requirements below. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-11, you must have: a) One year of directly related specialized experience equivalent to the GS-09 level: Performing administrative functions in support of staff or executive management that may include personnel systems management, travel arrangements, training coordination, property equipment custodian, or the facilitation of logistics office moves in accordance with organization requirements; Providing recommendations regarding administrative guidelines, issues, or operations; Gathering and analyzing information to support the development of organizational functions, office operations, or process setting for an organization. OR b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field OR c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field OR d) LL.M., if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above To qualify for GS-12, you must have one year of directly related specialized experience equivalent to the GS-11 level: Reviewing administrative or business operations to determine compliance with organizational policies; Participating in the development and implementation of organizational records and making recommendations for administrative guidelines, issues, or operations; Preparing and presenting data to support the development of organizational functions, office operations, or process setting. Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job.

Education

Basic Requirement:

If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a college or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to http://ope.ed.gov/accreditation/.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

All degrees must have been received in the year of, or any year subsequent to the original date of accreditation.

Contacts

• Address Johnson Space Center 2101 NASA Parkway Houston, TX 77058 US
• Name: NASA Shared Services Contact Center
• Phone: 1-877-677-2123
• Email: [email protected]