This position is located at the Edward Hines Jr. VA Hospital (578) a Level 1a Complexity VHA Facility, and is organizationally aligned under the Office of the Director - Public Affairs Section.

Duties

Serves as the focal point, local authority and expert source for information on all administrative functions of the PAO. Conducts research on a wide variety of complex administrative problems involving various public affairs activities or issues. Utilizes research results to develop office policies and procedures to regulate the operation of the PAO. Upon request from the supervisor or Public Affairs Specialists, researches historical records, current publications, etc, for data to be used in the development of communication campaigns, internal budget, or related projects or issues. Develops office correspondence, administers office publication and forms management functions, initiates and tracks printing and duplication requests, develops and maintains an internal PAO reference library. Coordinates the office's records documentation management function and the receipt, control and storage of sensitive documents. Maintains all correspondence and report files for the PAO Office. Manages the publication, distribution and tracking of outgoing office documents. Utilizes general office and public affairs specific software to develop correspondence, reports, spreadsheets, etc. Advises the Public Affairs Officer and Public Affairs Staff of the latest directives regarding administrative procedures. Provides information, explains the application of directives and resolves problems as they relate to administrative functions. Responsible for conducting periodic quality control inspections of administrative files, reference library materials and sensitive documents. Documents and researches the reasons behind identified procedural or practice irregularities and presents these to the supervisor for corrective action. The incumbent will be a purchase card holder Other duties as assigned Work Schedule: 7:30a- 4:00p Position Description/PD#: Program Support Asst (OA)/PD21253O

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/29/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. You will be rated on the following Competencies for this position: Analysis and Problem SolvingComputer SkillsOrganizational Performance Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary at a desk and work station area. However, there will be some walking, standing, bending, pushing and carrying of light items like papers, reports, and files. May stand to great visitors and escort people to meeting areas. No special physical demands are required to perform the work. Work Environment: The majority of the work is performed in the medical center office setting. Work is typically performed in an adequately lighted and climate controlled office or conference room. At times, patient care areas are visited in order to conduct environmental rounds and meet with staff. Frequent interruptions and a variety of competing demands are customary For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Edward Hines Junior Hospital 5000 South 5th Avenue Hines, IL 60141 US
• Name: Amy McCrary
• Phone: (708)202-8387
• Email: [email protected]