Position functions as the Program Specialist (Event Planner) of the Public Affairs section of the Directors Office for the Orlando VA Healthcare System (OVAHCS) and reports directly to the Public Affairs Officer. Performs a variety of duties in a constantly evolving, complex and diverse healthcare system which provides all internal and external efforts of official and unofficial visits of VIP stakeholders and the planning and execution of events across a vast geographic catchment area.

Duties

Duties include but are not limited to: Works with Medical Media to ensure photographic/video support. Brief executive leaders on participation and conduct of official functions. Develops invitations, agendas and programs for ceremonies and functions. Acts as the subject matter expert on protocol and events coordination for the Orlando VAMC. Provides assistance to the Office of Public Affairs, the Executive Leadership Team (ELT), and others as delegated. Ensures ethical and legal parameters are maintained and enforced while working with internal and external stakeholders. Schedules and attends meetings and leads the decision making as pertaining to events and activities for ELT and the organization. Plans, coordinates, and implements official functions for executive leader's personnel and associated events for distinguished persons such as political appointees, executive leaders of federal departments. Setting up official and/or social functions, program events, visits, conferences, award and retirement ceremonies, federal holiday events within the VA and with our community partners and other services as delegated. Makes arrangements for ELT to support social functions and events including room selection and setup, décor, separate location options as well as alternative options due to weather, menus for food and beverage options, seating arrangements for official functions, and all pertinent logistical needs for the event experience. Completes other duties as assigned. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist (Event Planner)/PD073830 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Permanent Change of Station (PCS): Not authorized PCS Appraised Value Offer (AVO): Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/19/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Preferred Experience: 2 years of related event planning. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provide expertise in hospitality management and concierge needs for the event experience. Ensure photographic/video support. Interpret general policies and adapt guidelines in determining priorities, directing actions, and resolving problems. Establishes and maintains event records for proper retrieval and archival purposes. Develops invitations, agendas and programs for ceremonies and functions. Makes arrangements to support social functions and events including room selection and setup, décor, separate location options and or alternative options due to weather, menus for food and beverage options, seating arrangements for official functions, and all pertinent logistical needs for the event experience. Developing an annual budget for events and special activities. Computer skills (Outlook, Word, Excel, PowerPoint, Adobe In-Design, SharePoint, PowerBI). OR, Education: Applicants may substitute education for the experience required for the GS-11 level. To substitute education you must have three years of progressively higher level graduate education leading to a Ph.D. or possess a Ph.D. or equivalent doctoral degree. OR, Combination of Experience & Education: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and education. You will be rated on the following Competencies for this position: Creativity and InnovationDecision MakingInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although walking and carrying office files and other lightweight items are required also in some instances heavy lifting of equipment is required in carrying out the duties of the position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Orlando VA Medical Center 13800 Veterans Way Orlando, FL 32827 US
• Name: Sally Jordan
• Phone: 813-919-9130
• Email: [email protected]