The Raymond G Murphy Department of Veterans Affairs Medical Center is currently recruiting for one (1) Administrative Support Assistant to work in Police Service, Albuquerque, NM. The incumbent assists the Chief with optima utilization of staff, space, equipment and operating funds, often adapting new and/or changing requirements. Participates with managers to address issues, resolve problems and provides recommendations for correcting or improving the organizations overall management.

Duties

Duties and responsibilities include but are not limited to: Provide for the overall administrative management for the organization as needed. Serve in support role to the leadership team and/or present suggestions and guidance to lower graded administrative support assistants. Applies new policies, provide advice on requirements, maintain administrative systems, and prepare administrative paperwork. Collect data for the unit's operating budget and/or consolidates material into an annual budget. Manage budget formulation and/or execution for administrative expenses involving different funding sources. Serve as the Police Service Purchase Card holder and/or Certifying Clerk for all purchases made. Collaborate with multiple service chiefs to provide the needed services under rigid time constraints as needed. Serve as the Personal Identity Verifying (PIV) Sponsor for police service personnel ensuring that all requests are made prior to employee PIV expiration date. Maintain the RCS 10 Filing System and/or update the Records Inventory and/or File Plan at least once annually or in the event of i.e. office changing physical location, dispositioning/destruction of records, or when events change the data in the File Plan. Review the implementation and/or efficiency of quality and/or inspection systems to ensure it meets or exceeds current Office of Security and Law Enforcement (OS&LE) standards. Develop i.e. reporting procedures, sampling techniques, measurements and/or recommend and monitor corrective and/or preventive actions to ensure resolution of problematic issues or inherent weaknesses. Assure ongoing compliance with mandated service inspection requirements as needed. Work Schedule: Full Time, Monday - Friday, 7:00 AM to 3:30 PM Compressed/Flexible: No. Position not suitable. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD13238O Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorized. Permanent Change of Station (PCS): Not authorized. PCS Appraised Value Offer (AVO): Not authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/29/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: In addition to meeting time in grade, you must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing the technical expertise with the development and administration of the Quality Assurance of the Police Service Inspection Program, providing recommendations for correcting or improving the organizations overall management, experience in timekeeping and Automated Data Processing Application Coordinator (ADPAC). manages the efficient use of travel funds, balancing conflicting demands for limited resources. You will be rated on the following Competencies for this position: Administration and ManagementFinancial ManagementQuality AssuranceTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Raymond G Murphy Department of Veterans Affairs Medical Center 1501 San Pedro Drive, Southeast Albuquerque, NM 87108 US
• Name: Cesar Ruiz Jimenez
• Phone: 310-478-3711
• Email: [email protected]