This position is within the Health Administration Service at the VA Eastern Colorado Health Care System located in Aurora, CO. The position serves as the supervisor for the staff responsible for scanning documents into the electronic medical record as well as administrative documents into VistA Imaging in compliance with the Veterans Health Administration policies and Joint Commission standards for paper and electronic medical records.

Duties

Duties include but are not limited to: Serves as a supervisor and technical expert for and is responsible for the daily operation of the Medical Records Scanning Unit with the responsibility of resolving daily problems timely and accurately. Problems are thoroughly researched, addressed and followed up by the incumbent, keeping management fully informed of operations, activities and issues. Incumbent may be asked to function as a Contracting Officer's Representative (COR) working for ECHCS and serves as business liaison between the agency and private contractors. Monitors contractors' progress in performing tasks, compiles inspection reports and recommends contract terminations or modifications as required by the position and specific contract(s). Incumbent is responsible for performing supervision, administration management and direction of Scanning staff which includes GS-0305-4 File Clerks/Scanners and GS-0305-5/6 Lead File Clerk/Scanner. Generates workload reports, distributes pending workload to staff, and monitors completion status. Ensures timely filing/scanning of health records in accordance with policies and procedures. Plans for, organizes, administers, and directs how the support services work will be accomplished for the organizations served. Plans and directs programs that provide total support services functions that require the application of highly specialized knowledge and skills. Work Schedule: Full time; Monday-Friday 7:30 AM - 4:00 PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: File Supervisor/PD138520 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. A SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the contents and filing sequence of both health and administrative records; Knowledge of historical, numerical, alphabetical, and terminal digit filing systems; Troubleshooting common issues related to record tracking including digitization; Expert knowledge on scanning processes, regulations, and procedures; Computer and keyboarding skills You will be rated on the following Competencies for this position: AccountabilityCreative ThinkingDecisivenessIntegrity/HonestyInterpersonal EffectivenessLeadershipManages Human ResourcesOral Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work involves bending, stretching, stooping, pulling, lifting and pushing of records on the shelves. It involves use of a stepstool to reach records on the top shelves and may on occasion involve lifting up to 25 pounds. It involves delivering records to Admissions and Clinics requiring standing, walking, or climbing stairs up to 90% of the time. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Eastern Colorado HCS Denver 13611 E. Colfax Ave Aurora, CO 80045 US
• Name: Laura Brown
• Phone: 303-202-8114
• Email: [email protected]