The New Mexico VA Healthcare Network is recruiting for an Administrative Technician assigned to the Ambulatory Care Service. The incumbent will provide secretarial, receptionist, clerical support. The incumbent has primary responsibility of carrying out strategic plan and direction by creating, developing, and managing process and systems to ensure quality care and compliance to policy and process in the medical center.

Duties

Facilitate the onboarding process for Fee Basis and GAP Providers, initiate request for access/termination for critical access. Manage fee basis and GAP Providers schedules to include gathering providers availability, determining and coordinating clinic coverage needs in a timely manner avoiding cancellation of clinic less than 45 days out. Assist GAP Providers with necessary travel arrangements and notifying organizations and officials to be visited. Provide information and assistance to other staff as necessary, including CONCUR (or equivalent authorized travel system) references and facility Travel POCs, etc. travel authorizations and reimbursement vouchers when they are required to travel. Communicate and liaison with clinic managers, the fee basis providers, and GAP Providers, the schedule to allow rescheduling of patients into the appropriate grid. Monitor, track, and ensure compliance of required FPPE and OPPE by each provider to ensure FPPE/OPPE is completed by each as assigned quarterly (in order to ensure that all providers meet Medical Staff Office Requirements such as By Laws, and VHA Directives. Assist Contracting Officer Representative (COR) with locum tenens by tracking, validating and processing timekeeping and ensure payment. Review CPRS and/or coordinate closing open encounters with the service physicians. Scan all items on the assigned electronic inventory system (EIL). Preparing equipment, turn in forms and retagging items. Coordinate and follow up with different department managers such as biomed, engineering, EMS and safety to locate items not found that are listed on the inventory. Incumbent will serve as an ADPAC creating the tools to generate, monitor and analyze reports for use by the physicians/clinic according to the unique needs of the providers. Responsible for the overall coordination of all computer information needs of physicians. Provides education and training in the introduction and use of the Computerized Patient Record System (CPRS) for all new providers. Provide continual training and access and coordinates computer needs for the providers. Primary timekeeper for fee basis and GAP providers as well as all Ambulatory Care Service providers. Assigns and monitors completion of TMS required trainings. Provide PIV sponsorship for fee basis and GAP Providers by authorizing the request for Applicant for PIV, Non-PIV, or Flash Badge. Perform other related duties as assigned. Work Schedule: 0730-1600, Monday to Friday Compressed/Flexible: Not Available Telework: Ad-hoc. May discuss during interview. Virtual: This is not a virtual position. Position Description/PD#: Admin Support Assistant/PD14114O and PD14114O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/10/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: utilizing a variety of computer software to enter and maintain data; processing travel arrangements; organizing and maintaining records and files; generating reports; and providing daily clerical support. You will be rated on the following Competencies for this position: ClericalComputer SkillsCustomer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary and performed in an office setting. Some walking, stair climbing, bending and moving of reference material required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Raymond G Murphy Department of Veterans Affairs Medical Center 1501 San Pedro Drive, Southeast Albuquerque, NM 87108 US
• Name: Monaliza Seppala
• Phone: 505-265-1711 X2246
• Email: [email protected]