The position fills a supporting role that requires the incumbent to be involved in a variety of duties essential to program implementation and delivery of high-quality care to the Veteran. Incumbent provides transcription support for staff pathologists in the clinical and anatomical pathology areas of P&LMS, as well as tracking surgical and cytological slides and reports that are transferred between P&LMS and other medical and research facilities.

Duties

Major Duties as Assigned, but not limited to: Typing/Word Processing Performs, prints typing work using word processing software and equipment. Edits for clarity without altering the meaning of the raw, dictated material. Work is performed at or above the minimum proficiency level. Uses specialized terminology from the fields of medicine and science as found in special reference materials such as medical terminology dictionaries and Inter or Intranet web sites, technical manuals, or comparable items. Integrates software to generate specific working documents, templates, and/or databases. Operates voice dictation system to listen to recorded information to be transcribed. Verifies patient information for accuracy by comparing the identification information on the recording with that on any hard copy documents as well as what is in the electronic health record. Correspondence Preparation Prepares, composes and/or reviews correspondence prepared for the purpose of obtaining or supplying information pertaining to surgical and/or cytology procedures. Replies to correspondence are clear statements of facts using model letters or templates, standard paragraphs, forms, certificates, worksheets, or similar material in which factual information is provided by qualified individuals. Replies to vague, incomplete, or confused inquiries by independently recognizing issues, topics, or problems. Inquiries are usually presented by members of the public who are often unsure what information they are looking for or do not know how to identify it by title or topic. Finds alternative sources of information on which to base a reply when correspondence has provided incomplete or inaccurate information. Administrative Arranges pathology records for storage/reference, scheduled disposition, and retrieval. Performs general filing, using alphabetical, numerical, or chronological filing systems to file reports, correspondence, records, publications, regulations, directives, and similar material. Files are assigned a subject, alpha, decimal or alphanumeric classification. Determines file retention and disposal requirements using applicable authorities such as per VA policy and accrediting agency requirements, screening, and preparation of or changing established file procedures. Receives and directs callers and visitors. Provides information about the organization, its functions, activities and personnel. Provides general telephone and visitor referral services. Directs visitors and refers callers to appropriate staff member based on specific request or by ascertaining the nature of the call. Other related work as assigned. Work Schedule: Monday-Friday, 7:30AM to 4:00PM Position Description Title/PD#: Transcription Program Assistant/PD00312A Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing typing, office automation and data transcription work from voice recordings or written material in an accurate, efficient and timely manner; Utilizing basic software and printing functions; Arranging records for storage/reference, scheduled disposition, and retrieval; Preparing correspondence regarding surgical/cytological requests. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have four (4) years above high school education. (TRANSCRIPT REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below. You must have an combination of specialized experience and education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. (TRANSCRIPT REQUIRED) AND Selective Placement Factor: Skill in operating an alphanumeric data transcribing machine and ability to type at least 25 words per minute is required. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Note: If your school was accredited by the Department of Education at the time of graduation but is no longer listed on the Accreditation: Postsecondary Education Institutions | U.S. Department of Education website, you must provide documentation of accreditation with your application packet.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA Central Texas Health Care System 1901 Veterans Memorial Drive Temple, TX 76504 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]