This position is located in the Medical Center, Office of the Associate Director for Patient/Nursing Service. The Office of the Associate Director for Patient/Nursing Service is a complex, multi-faceted service that provides care in every clinical area throughout the health care system, and comprises one-third of the Medical Center's workforce.

Duties

Major Duties: This position serves as a key member of the top management team of the medical center and has delegated authority to make decisions and act on matters with the responsibility of the Office of the Associate Director for Patient/Nursing Service using broad policy guidance. This position serves as a role model and leader to the administrative staff of the Office of the Associate Director for Patient/Nursing Service. The pace of professional activities within the medical center requires the incumbent to have a high degree of independence of action in dealing with clinical and administrative service chiefs. This position is called upon to represent the Associate Director for Patient/Nursing Service as meetings, and the incumbent must conduct and be able to engender the respect and confidence of Top Management, Chief Nurses, Service Chiefs, Nurse Managers, and other staff within the Medical Center in order to perform management and administrative responsibilities effectively. The incumbent is responsible for coordinating and directing the activity of eleven or more staff whose grade levels range from GS4 through GS-13, including numerous professionals. The incumbent develops both long and short-range policies and plans by coordinating the administrative needs of the Office of the Associate Director for Patient/Nursing Service. The incumbent develops and implements policies and procedures and addresses these issues with the supervisor and with the Chief Nurses and Service Chiefs (ACNs). The policies and procedures concern all aspects of the Office of the Associate Director for Patient/Nursing Service including budget and fiscal management, supply, service and equipment procurement, human resources and workforce utilization, contract negotiation, and space utilization. Suggests organizational structure and systems to achieve program goals. Analyzes and interprets workload and other data used in resource planning. Ensures that the Office of the Associate Director for Patient/Nursing Service accurately and completely captures data used to define workload. Work Schedule: 7:45AM - 4:30PM - Monday - Friday Telework: Telework will be ad-hoc and this is not a virtual position Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist - Executive Assistant to Nurse Executive (AD PCS)/PD020150 Recruitment Incentives: $10,000 recruitment for two year commitment Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/28/2023. Individual Occupational Requirement (IOR). An IOR is a basic requirement that must be met in order to qualify for entry into this job series, and it is something that can't be waived. The Individual Occupational Requirement for the Health System Specialist position is: Education: Undergraduate and Graduate Education with a major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR Experience: You must have progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: serving as a key member of the top management team of the medical center and has delegated authority to make decisions and act on matters with the responsibility of the Office of the Associate Director for Patient/Nursing Service using broad policy guidance; coordinating and directing the activity of eleven or more staff whose grade levels range from GS4 through GS-13, including numerous professionals; developing both long and short-range policies and plans by coordinating the administrative needs of the Office of the Associate Director for Patient/Nursing Service; Providing information and participating in annual management reviews, management briefings, and personnel management reviews. You will be rated on the following Competencies for this position: Administration and ManagementCommunicationCreative ThinkingInterpersonal SkillsManages ResourcesOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, however, there may be some walking, standing, bending, carrying of light items such as books, papers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Salem VA Medical Center 1970 Roanoke Boulevard Salem, VA 24153 US
• Name: Cymone Carrol
• Phone: 240-685-1330
• Email: [email protected]