Robert J Dole VA Medical Center committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.

Duties

The GS 7 incumbent will serve in a developmental assignment to provide the individual with the knowledge, skills, and abilities needed to perform the full range of duties described in the target position description, PD#10195-0, Administrative Officer, GS-0341-09. The incumbent will perform the duties outlined in the target grade position description but will operate under closer supervision and will not be expected to demonstrate the same level of subject matter mastery. The duties of the Administrative Officer consist of but are not limited to the following: Works collaboratively with other managers/Service Lines to find resolutions to operational problems. Ensure a smooth interface with other Services and customers, both internal and external to the Medical Center. Provides policy guidance and direction, interprets agency regulations, coordinates policies and procedures covering internal operations, and formulates plans and provides advice on resolving problems. Analyzes and evaluates the effectiveness and efficiency through processes of the Service Line in meeting established goals and objectives utilizing the data of various analytical data systems. Submits complex justifications that support requests for additional resources (personnel, space, etc.). Manages records and administrative paperwork for employee performance folders (Ongoing professional evaluation and performance processes, pay for performance for eligible employees. Participate in the planning for budgeting needs and financial management for the Quality Management Service. Manage budget formulation and execution for a changing budget of administrative expenses involving different funding sources. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday 7:00AM-3:30PM Telework: Ad-hoc telework may be available at supervisory discretion. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD10194-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/29/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation but must have been held in the Federal service. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-07 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Specialized experience includes: Compiling information and preparing administrative reports for briefings; Utilizing and navigating various computer automation programs (ex: various databases, Microsoft Office, SharePoint, TEAMS, Outlook); Draft, review, and edit correspondence letters/memos; Providing advice and assistance to managers and staff concerning personnel processes and procedures; Assisting with budgeting/procurement activities; Coordination and tracking of various data. . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have1 full year of graduate level education or superior academic achievement. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. . OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond a bachelor's degree. The education and experience must be directly related to the work of the position to be filled. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. GS-09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Specialized experience includes: Assisting in analyzing and evaluating the effectiveness of a program using data from various sources; Performing quality management activities; Managing budget and procurement activities; Utilizing and navigating various computer automation programs (ie: various databases, Microsoft Office, SharePoint, TEAMS, Outlook); Assisting with human resources functions to include recruitment, position classification, performance, training, etc.; Coordinating and monitoring the functions of administrative services within an office; Efficiency in review, editing, and developing various correspondences. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond 1 year of graduate level education may be used to qualify applicants for positions at grades GS-09. The education and experience must be directly related to the work of the position to be filled. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. . You will be rated on the following Competencies for this position: Administration and ManagementDecision MakingFinancial ManagementPartneringPlanning and EvaluatingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Robert J Dole VA Medical and Regional Office Center 5500 East Kellogg Drive Wichita, KS 67218 US
• Name: Kelly Spears
• Phone: (316) 469-0740
• Email: [email protected]