This position is assigned to the Nonappropriated Fund (NAF) Financial Management Branch (N948); Fleet and Family Readiness Support Services (N94); Commander, Navy Installations Command (CNIC); Millington, TN. Incumbent serves as a Headquarters (HQ) Management Assistant providing support to the Financial Management Branch Head and the various section heads within the Branch.

Duties

Duties include but are not limited to: Assists the Branch Head, Section Heads, and other members of the Financial Management Branch in accomplishing their daily goals and tasks. Arranges travel schedule and itineraries, and makes travel reservations. Prepares travel orders and assigns required per diem rates. Receives incoming telephone calls, provides information regarding normal operational matters of the Branch, and refers other questions/inquiries to the appropriate personnel in the Branch or CNIC N9 organizations. Ensures all NAF purchase card records are properly maintained. Provides accurate descriptions for all purchase transactions in JP Morgan PaymentNet. Scans/alters photos; makes PDF files; and burns CDs of documents, photos, and other info for storage or to send to other staff members. Inputs branch employees' leave data (e.g., annual, sick) into Kronos Workforce, prints and checks Kronos report for accuracy, submits to Branch Head for approval. Receives correspondence and routes it to the appropriate personnel in the Branch or to others outside the Branch as needed. Reviews all correspondence prepared for signature of the Branch Head or higher officials for grammatical, procedural, and format accuracy, one clarity of expressions; and compliance with CNIC Fleet and Family Readiness policies and practices. Maintains all general branch files consisting of cumulative reports, letters, notices, instructions, etc.; and screens and purges files for obsolete or irrelevant material as necessary. Maintains a thorough knowledge of the tasker tracking system used by CNIC at any given time and acts as primary N948 point of contact (POC). Provides support to NAF Travel Section to include: providing travel order numbers; printing/assembling and date stamping travel claims for processing; and notifying travelers of missing receipts, etc., necessary to process travel claims. Serves as CNIC N94 POC for office supplies responsible for ordering, stocking, organizing, and issuing supplies for the Branch and all CNIC N94 staff. Serves as Refund Custodian for NEX snack machines located in Building 457.

Requirements

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.

Qualifications

Knowledge of and skill in applying administrative principles, practices, methods, and/or concepts to perform a variety of administrative support related assignments in the Branch. Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner. Knowledge of CNIC's organizational structure, functions, and mission. Knowledge of SECNAVINST P5212.5B, Parts I and II (Disposal of Navy and Marine Corps Records). Knowledge of government travel claims processes/procedures. Knowledge of SAP software. Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook). Skill in the use and operation of KRONOS. Skill in the use of JP Morgan PaymentNet. Skill in the use of office support equipment/machines (e.g., computers, scanners, printers, fax machines, calculators, CD burner). Ability to analyze data/information and interpret financial and operating statements. Ability to maintain NAF purchase card records. Ability to use tact, sound judgment, and initiative; and work well with other personnel. Ability to communicate effectively both orally and in writing.

Education

This job does not have an education qualification requirement.

Contacts

• Address CNIC HQ 5720 Integrity Drive, Bldg. 457 Millington, TN 38055 US
• Name: CNIC NAF HRO
• Email: [email protected]