The New Mexico VA Healthcare Network is recruiting for an Administrative Assistant in the Medical Care Unit. The Administrative Assistant oversees all personnel actions; control and requisition of supplies, work orders, timecards and pay related matters and project flow. The incumbent is the subject matter expert (SME) with the maintenance and long-term enhancement of automated staff scheduling systems. The incumbent serves as first line support to management and the unit's nursing staff.

Duties

Perform clerical duties related to final discharge of patient i.e. eligibility, travel, appointments, prescriptions, prosthetics, referrals and or follow up appointments. Builds chart for incoming patient, prints patient labels and arm bands as needed and responsible for breaking down charts, according to an established protocol for all discharges, assuring all forms have the appropriate patient demographics. File patient medical record results i.e. laboratory tests, x-rays, consultation and or medical reports as required. Initiate work order request for equipment to the engineering department for minor repairs. Coordinates patient transfers to other VA Medical Centers, various Nursing Home Placements and transfers to outside facilities. Prepares pre-operative patient records for surgery by assuring the proper forms are in the patient record and all pre-operative orders have been followed. Coordinate/facilitate i.e. ongoing implementation, evaluation and effective use of the automated scheduling system as needed. Assist Management or Business Manager with compiling and/or retrieving pertinent reports and worksheets from the automated scheduling system. Create/maintain database for effective and efficient tracking and/or scheduling system for staff as required. Coordinate administrative aspects i.e. patient care unit, staffing scheduling and allocation of resources as required. Serve as the first line of communication for veterans and visitors by providing information and assistance as required. Compile data reports i.e. Daily Census, DSS mapping and leave usage as needed. Maintain patient confidentiality in accordance with the Privacy Act. Maintain clean, safe and orderly work area in accordance with clinical guidelines. Organize/prioritize problem solving techniques in daily work activities as needed. Work Schedule: Shifts vary by unit, please inquire upon interview Position Description Title/PD#: Administrative Assistant/PD11794A Physical Requirements: The work is sedentary and is usually accomplished while the incumbent is comfortably seated at a desk or table. Some walking and standing may occur in the course of a non-workday in connection with attendance at meetings and conferences, or while researching files. Items carried typically are light objects such as, supplies, briefcases, notebooks, and data processing reports. During emergency situations, the employee, may undertake tasks requiring higher levels of physical exertion when retrieving critically needed medical supplies.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-05 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: utilizing automated software to enter and maintain data; organizing and maintaining files and records; screening phone calls to determine the nature and referring to appropriate staff; ordering monthly supply; and providing administrative support to daily operations. OR Have successfully completed four years of education above high school level OR Applicants may also combine education and experience to qualify at the GS-05 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-05. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Raymond G Murphy Department of Veterans Affairs Medical Center 1501 San Pedro Drive, Southeast Albuquerque, NM 87108 US
• Name: Monaliza Seppala
• Phone: 505-265-1711 X2246
• Email: [email protected]