The Administrative Officer position oversees the department's budgetary planning activities, determines staffing needs, manages fund control points and expenditures, identifies and secures equipment needs, establishes contracts, and updates the department's policies and procedures within the Environmental Management Service for the VA Eastern Colorado Health Care System in Aurora, CO.

Duties

Duties include but are not limited to: Interpreting administrative policies, developing and implementing local policies, defining administrative requirements, and/or providing advice to top management on department related issues. Conducts scientifically valid studies as mandated by various regulatory agencies to evaluate and provide comprehensive insight into numerous factors impacting EMS's operations and the level of satisfaction experienced among ECHCS staff and patient communities. Conducting other studies involving budgeting, costing, staffing, health systems, etc. and formulating recommendations for the Chief, EMS concerning these areas are additional requirements of this position. The incumbent acts as the liaison with Human Resources concerning minor to complex personnel and labor relations issues. Provides advice and assistance to managers and staff concerning Federal and agency personnel processes and procedures, assists supervisors in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions. Resolving a variety of day-to-day personnel and payroll issues and providing consultation to line-managers relative to the recruitment and selection of employees within the framework of the Office of Personnel/VHA regulations. The incumbent serves as the Control Point Official for all EMS Fund Control Points and is responsible for developing and presenting budgetary needs, developing a comprehensive business plan based on the agency's funding criteria and managing the department's almost eight (8) million dollar annual funding allocations. Maintains an efficient and effective accounting system of which results in timely payment of the department's obligations; systematically audit financial resources; and respond to requests for and preparation of accurate financial information as required by the Service Chief Conduct quality reviews and coordinate annual reports Represent the department at various meetings and/or serve on selected ECHCS committees In the absence of the Chief and/or Assistant, the incumbent will serve in the respective role(s); Develop training programs related to methods and procedures for employee performance improvement in EMS. Government Purchase Card Holder/Approving Official and Contracting Officer Representatives on Service Contracts. Performs other duties as assigned. Work Schedule: Monday -Friday 7:00AM-3:30PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD000390 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/24/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. A SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; knowledge of human resource processes, human relations, group or team dynamics, and various problem-solving techniques; preparing letters, reports and presentations; retaining procurement records and reconciliations; ability to present staffing recommendations and negotiating solutions to disputed recommendations; ability to effectively communicate orally and in writing to a wide variety of audiences. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level (completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. You will be rated on the following Competencies for this position: Administration and ManagementBudget AdministrationCustomer ServiceInformation AssurancePersonnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Eastern Colorado HCS Denver 13611 E. Colfax Ave Aurora, CO 80045 US
• Name: Jennette Stroud
• Phone: 515-323-1412
• Email: [email protected]