This position is located in the Health Professions Education Office (HPEO) and is organizationally aligned under the Designated Education Officer (DEO), who reports to the Chief of Staff (COS). This position supports the DEO and Education Office in establishing, maintaining, and evaluating the quality of health professions training programs and the quality of care delivered by health professions trainees.

Duties

Duties include, but are not limited to: Assuring the flow of information and required actions are completed or referred to the appropriate individuals for action. Responds to time-sensitive requests within established time-frames. Prepares facility level executive briefing and decision materials, documents for signatures, and reports. Manages and maintains electronic files and program data in SharePoint and on shared drives. Prepares and assembles information to develop draft reports, recommendations, or presentations. Oversees logistics, planning, and preparation for department meetings (including scheduling, materials, travel and lodging arrangements, and special events). Initiates actions to resolve identified problems leading to improved office productivity. Prepares and tracks documents and correspondence to coordinate actions and close action items. Provides administrative orientation and training to new employees within department/office. Assessing management techniques, processes, and styles for improving organizational effectiveness. Assists in the formulation and execution of budget estimates. Provides financial support in both the formulation and execution phases of the allocation of department operating accounts. Provides general office supply and equipment support services by procuring services and supplies, providing justifications and cost-benefit analysis. Ascertains the needs of the office staff and coordinates the purchase of supplies, equipment, and services to meet the organization's needs. Participates in internal program office budget discussions. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 8:00 am - 4:30 pm, subject to change based on the needs of the facility. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD99462S and PD99463S Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required Per the Master Agreement, the Area of Consideration will be: 1st Area of Consideration - Current Facility and CBOC employees; 2nd Area of Consideration - VA Nationwide applicants; 3rd Area of Consideration - Other Status candidates

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/20/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify at the GS-06 grade, you must have one year of specialized experience equivalent to the GS-05 level or higher and/or meet educational requirements or a combination of specialized experience and education. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience using Microsoft Office Applications, including Word, Excel, and Outlook; assisting staff with human resource documents and processes required for position management; assisting in preparing and organizing meetings. To qualify at the GS-07 grade, you must have one year of specialized experience equivalent to the GS-06 level or higher and/or meet educational requirements or a combination of specialized experience and education. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience using Microsoft Office Applications, including Word, Excel, and Outlook; experience working with human resource documents and processes required for position management; preparing and organizing meetings. You will be rated on the following Competencies for this position: Administration and ManagementBudget AdministrationClerical Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. There is some walking, standing, bending, carrying of light items such as papers, books, or small items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Alexandria VA Medical Center 2495 Shreveport Highway Pineville, LA 71360 US
• Name: Cynthia Rowe
• Phone: 717-205-7996
• Email: [email protected]