The Employee servers as the Secretary to the Chief of Staff of VA Illinana Health Care System (VAIHCS), who is responsible for the effective and efficient management of the clinical activities for this health care system.

Duties

The Secretary (OA) serves in a developmental capacity at the GS-7 level. Key functions will be similar to those described at the full performance level of the target position. However, during the developmental assignment, full performance range and level of selected functions will not be completely delegated to the employee until proper orientation and training have been completed and the incumbent has demonstrated the knowledge, skills and abilities necessary to accomplish the work at the full performance level. Duties: - Receives, screens, schedules, refers and contacts members of the agency/general public/government agencies. - Responds to administrative problems brought to the Chief of Staff's attention by members of the staff or management officials outside the agency. - Identifies priorities and handles commitments accordingly. - Maintains the Chief of Staff's calendar, prioritizes appointments, conferences, speaking engagements, etc. - Composes letter and reports, reviews correspondence for accuracy and completeness and edits as necessary. - Responds to administrative problems. - Responsible for expediting project management and coordination. - Tracks suspense items and ensure timeliness of submission/reports. - Responsible for the establishment and maintenance of Chief of Staff files. - Schedules appointments, coordinates meetings, and/or schedules conferences. - Transcribes conference calls. -Other related duties Promotion Potential: This position involves a multi-grade career ladder. The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday; 8:00am to 4:30pm Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD080810 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/20/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. For a GS-08 position, you must have served 52 weeks as the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-7 SPECIALIZED EXPERIENCE: Must have one full year of specialized experience equivalent to at least the next lower grade level (GS-6) in Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience includes: Knowledge of administrative concepts, principles, and practices to independently perform duties such as eliminating conflict and duplication in extensive office procedures; Skill in advising and instructing subordinate offices concerning the required reporting and procedural instructions; Knowledge of time keeping requirements; Knowledge and skill in the use of the computer, printer, fax machine, copy machine, and utilization of Vista and CPRS. OR, GS-8 SPECIALIZED EXPERIENCE: Must have one full year of specialized experience equivalent to at least the next lower grade level (GS-7) in Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience includes: Knowledge of administrative concepts, principles, and practices to independently perform duties such as eliminating conflict and duplication in extensive office procedures; Skill in advising and instructing subordinate offices concerning the required reporting and procedural instructions; Knowledge and ability to interpret JOINT COMMISSION standards related to medical staff; Knowledge of time keeping requirements; Knowledge and skill in the use of the computer, printer, fax machine, copy machine, and utilization of Vista and CPRS; Knowledge of human resources management including performance standards, performance appraisals, proficiencies, probationary appointments, labor-management relations, disciplinary actions, adverse actions, and physician recruitment procedures. OR, Proficiency Requirement: In additional to meeting experience and/or education requirements, applicants for this position must show possession of the following skills: Ability to type 40 words per minutes You will be rated on the following Competencies for this position: ClericalCommunicationInterpersonal SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary with some walking to other areas of the Medical Center. There are no special physical qualifications, but the position involves carrying light items such as binders, reports and files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Danville VA Medical Center 1900 East Main Street Danville, IL 61832 US
• Name: Brooke Cremonesi
• Phone: 217-499-7292
• Email: [email protected]