Job opening: Secretary (OA)
Salary: $54 292 - 77 955 per year
Published at: Feb 12 2024
Employment Type: Full-time
This position is located in the Office of the Director at the Danville VA Hospital. The primary purpose of this position is to work as the Executive Secretary and perform administrative work while serving as a facility liaison for the Office of the Director.
Receives, screens, schedules, refers and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
Responds to administrative problems brought to the Director's attention by members of the staff or management officials outside the organization or elected officials outside the agency.
Composes letters and reports, reviews correspondence for accuracy and completeness and edits as necessary, prepares publication presentation outlines, and develops standard or form letters and replies to inquiries.
Maintains the Director's calendar, prioritizes appointments, conferences, speaking engagements, etc. Incumbent exercises exclusive control over the supervisor's appointments, with complete authority for commitment of time.
Serves as unit timekeeper.
Coordinates performance rating activities for staff members under the Director.
Receives and processes all congressional inquiries.
Arranges all travel arrangements for the Director.
Works with Quad secretaries to develop training, instructions and guidance to all administrative professional staff at VAIHCS.
Establishes and maintains all necessary files and disposes of record material in accordance with VA regulations.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Work Schedule: Monday - Friday, 8:00am - 4:30pm
Telework: At Supervisor discretion and as determined by the agency policy.
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD04981O
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/18/2024.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-8 position you must have served 52 weeks at the GS-7. For a GS-9 position you must have served 52 weeks at the GS-8. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
GS-8 Specialized Experience: Must have at least one (1) year of specialized experience equivalent to at least the next lower grade, GS-7, level in Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience at this level includes: basic foundation of administrative concepts, principles and practices sufficient to perform independently to recommend changes, devise procedures and office practices affecting subordinate organizations, and foresee administrative problems and requirements. Must possess skill in operating a computer, i.e., Microsoft Word, Excel, PowerPoint, Outlook; and knowledge and skill in the use of printers, fax machines, copy machines, etc.
GS-9 Specialized Experience: Must have at least one (1) year of specialized experience equivalent to at least the next lower grade, GS-8, level in Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience at this level includes: A basic foundation of administrative concepts, principles and practices sufficient to perform independently to recommend changes, devise procedures and office practices affecting subordinate organizations, and foresee administrative problems and requirements. Skills in advising and instructing secretaries in subordinate organizations concerning such matters as directives, reports, correspondence, and telephone procedures; and skill in taking and transcribing dictation. Must possess skill in operating a computer; i.e., Microsoft Word, Excel, PowerPoint, Outlook; and knowledge and skill in the use of printers, fax machines, copy machines, etc. Excellent knowledge of grammar, spelling, punctuation, and required formats; and skill in selecting and applying standard references such as dictionaries and procedure manuals.
TYPING PROFICIENCY: This position requires the ability to type 40 WPM.
You will be rated on the following Competencies for this position:
Administration and ManagementClericalCustomer Service (Clerical/Technical)Database Administration
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. There may be some walking, standing, bending, and carrying of light items like papers or books. There is a certain amount of stress related to the position because of the myriad of duties and the volume of correspondence and other material processed. No special physical demands are required to perform the work.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
There is no educational substitution at this grade level.
Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/
. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/
- Address Danville VA Medical Center
1900 East Main Street
Danville, IL 61832
- Name: Brooke Cremonesi
- Phone: 217-499-7292
- Email: [email protected]