The Robert J. Dole VA Medical Center is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.

Duties

Duties of the Pharmacy Administrative Officer include but are not limited to: Independently provides for the overall administrative management of the Service, by evaluating and advising on the organization, methods and procedures for providing administrative support systems such as records, communications, directives, forms, files and documentation. Works collaboratively with other managers/Service Lines in the Medical Center to find effective resolutions to operational problems and ensure a smooth interface with other Services, and customers both internal and external to the Medical Center. Responsible for the daily service operations to include independently planning, organizing and executing administrative actions, preparing complex memorandums and communications for the local facility, VISN 15 and National purposes, as appropriate. Support clinical pharmacy services supervisors through review & oversight of encounter reports, Focused professional Practice Evaluations (FPPE) and Ongoing Professional Practice Evaluations (OPPE) reports, view alert reports, unsigned/cosigned reports, clinic build & clinic Maintenance. Management of multiple pharmacy contracts and serve as the Contracting Officer. Oversight of new hire onboarding and HR 6-part folder management. Coordination with School's of Pharmacy, education, HR, & IT for the onboarding of pharmacy students, residents, and trainees. Analyzes and evaluates the effectiveness and efficiency through processes of the Service Line program operations in meeting established goals and objectives utilizing the data of VSSC, Pyramid, MCAO, ARC, VistA and other analytical systems. Monitors provider-specific utilization patterns, performance measures, utilization, cost data and human resource fiscal expenditures (salary/overtime). The Administrative Officer prepares cost/benefit analysis that enable executive management to make informed decisions regarding the service activities and resources. Compiles, coordinates and completes facility responses to recurring and nonrecurring service special reports for review by the Chief of Staff's office, Medical Center Director, VISN Program Leads and/or national program office when requested. Monitors and manages resources of the Service to ensure that the organization functions within its budget. Provides guidance to management and program personnel on budgetary and finance issues. Manages budget projection/formulation and execution for service expenses. The incumbent also manages the Service's fund control points. As the primary administrative representative for the Service, the incumbent manage procurement and contracting. Work Schedule: 8:00 am - 4:30 pm Monday - Friday Telework: AdHoc Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD091160 Relocation/Recruitment Incentives: Not Available Critical Skills Incentive (CSI): Not Available Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Using and analyzing data to make service level decisions on clinic/resource management, budget management and designing/implementation of service/clinic process change; Working in a health care setting using administrative skills to assist leadership in the operation of the designated service. Oversee the evaluation process and competency/6 part folders New hire Onboarding Managing procurement and contracting Appointment scheduling and encounter reports Experience with Pay for Performance and Focused professional Practice Evaluations (FPPE) and Ongoing Professional Practice Evaluations (OPPE) OR, Education: Possess a master's or equivalent graduate degree, OR completed 2 full years of progressively higher level graduate education leading to such a degree, OR Possess a LL.M, if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the Graduate level. You will be rated on the following Competencies for this position: Administration and ManagementDecision MakingFinancial ManagementPartneringPlanning and EvaluatingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, but occasional standing, walking, stooping, bending and carrying items weighing 25 pounds maybe required. Assignments may occasionally involve longer periods of standing, bending and stooping to observe and facilitate group projects or activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Robert J Dole VA Medical and Regional Office Center 5500 East Kellogg Drive Wichita, KS 67218 US
• Name: John Balmer
• Phone: 316-469-0755
• Email: [email protected]