This position is located at the VA Southern Oregon Rehabilitation Center in White City, OR. The Administrative Support Assistant (OA) performs administrative activities in support of Facility Management Services (FMS), Occupational/Safety department, and the Green Environment Management Systems (GEMs).

Duties

Major Duties: Retrieve data on computer from a variety of resource services Answers inquiries for information, which may require research Maintain system of records Working knowledge of Microsoft databases and complex excel spreadsheets Prepares and type information Trends results using the database Evaluate the existing database and refine reports, charts and overall processes Monitor and report the completion of pre-inspections Answer inquiries for information Maintain a system of records Verifies that all inspection results are completed and documented appropriately Notifies services of actions required that are not completed Work Schedule: 8:00 am - 4:30 pm, Monday to Friday Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant (OA)/PD901000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 11/08/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Read and retrieve floor plans; Create, monitor, and complete work orders; Compose, agendas, meeting minutes, and compile reports; Coordinate program activities such as tracking screening tests; Obtain documentation for testing, and scheduling appointments for testing; Receives and directs visitors; Communicate office functions and requirements; Monitor and report time and attendance; Working knowledge of Microsoft Office programs, electronic filing, and timekeeping; and Provide administrative and programmatic support such as process correspondence and independent research from multiple sources. Proficiency Requirement: In addition to meeting Qualifying Experience the following is required: Ability to type 40 words per minute typing speed. Applicants may meet this requirement by presenting a certificate of proficiency from a school or other organization authorized to issue such certificates or by self-certifying their proficiency. You will be rated on the following Competencies for this position: ClericalCost AccountingCustomer Service (Clerical/Technical) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Normally work is sedentary in nature. Typically, the employee sits comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, such as papers, books, or small parts, step ladders or on occasion may operate a motorized cart. On infrequent occasions work may require specific, but common, physical characteristics and abilities, such as above average agility and dexterity. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address White City VA Medical Center 8495 Crater Lake Highway White City, OR 97503 US
• Name: Emily E Hammond
• Phone: 208-422-1000 X4835
• Email: [email protected]